Job Description

Job Title:

Deputy HR Manager

Department:

Human Resources

Location:

Pune

Reporting To:

HR Head / Manager - HR

Job Summary:

The

Deputy HR Manager

will assist in planning, organizing, and executing all HR functions, including

recruitment, payroll processing, statutory compliance, employee relations, and training & development

. The role ensures effective implementation of HR policies, employee satisfaction, and legal compliance across all units/deports.

Key Responsibilities:

Recruitment & Onboarding

Manage end-to-end recruitment for drivers, staff, and other positions.

Prepare job descriptions, coordinate interviews, and handle offer/joining formalities.

Conduct induction and orientation programs for all new employees.

Payroll Processing

Collect and validate attendance, leave, overtime, and shift data from all locations.

Process monthly salaries, deductions (PF, ESIC, PT, LWF, loans, etc.), and reimbursements accurately.

Generate payslips, salary statements, and coordinate with Finance for salary disbursement.

Ensure timely submission of statutory challans and payroll-related returns.

Maintain payroll MIS, audit documents, and employee confidentiality.

Statutory Compliance

Ensure 100% compliance with all statutory obligations - PF, ESIC, PT, LWF, WC, Bonus, Gratuity, etc.

Maintain compliance records and statutory registers as per labor law.

Liaise with government departments, consultants, and auditors for inspections or submissions.

Keep updated with amendments in labor laws and implement necessary policy changes.

Employee Relations & Engagement

Foster a positive and disciplined work culture by addressing grievances effectively.

Conduct regular meetings with employees and supervisors to resolve workplace issues.

Plan and execute employee welfare and engagement activities.

Support HR Head in disciplinary actions and compliance with the Code of Conduct.

Training & Development

Conduct Training Need Identification (TNI) through performance reviews and departmental inputs.

Prepare and execute the Annual Training Calendar covering technical, soft skills, and compliance programs.

Coordinate with external agencies (e.g., CIRT, Citilinc, CRUT) and in-house trainers.

Maintain training records, attendance, and post-training evaluation reports.

Submit monthly and annual training MIS reports to management.

HR Operations & Administration

Supervise employee attendance, leave, ID cards, and HRIS updates.

Maintain accurate and updated employee personal files.

Support in drafting and updating HR policies and standard operating procedures.

Prepare monthly HR MIS reports (headcount, attrition, new joiners, etc.).

Coordinate HR activities across all depots/units ensuring uniform policy implementation.

Performance Management

Support in setting KRAs/KPIs and coordinate appraisal processes.

Facilitate performance review discussions and maintain documentation.

Identify low-performing areas and recommend development interventions.

Qualifications & Experience:

Graduate / Postgraduate (MBA/PGDM in Human Resources preferred).

10-15 years of relevant HR experience (preferably in Transport, Logistics, or Service Industry).

Strong understanding of HR operations, statutory compliance, and labor laws.

Proficiency in MS Office and HR/payroll software.

Key Skills:

HR Operations & Administration

Payroll Management

Statutory Compliance

Recruitment & Onboarding

Training & Development

Employee Relations

Performance Management

MIS & Reporting

Communication & Interpersonal Skills

Performance Indicators (KPIs):

Timely and error-free payroll processing.

100% statutory compliance across all units.

Improved employee satisfaction and reduced attrition.

Timely submission of HR MIS and audit reports.

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Job Types: Full-time, Permanent

Pay: ₹500,000.00 - ₹1,000,000.00 per year

Benefits:

Cell phone reimbursement Paid sick time Provident Fund
Work Location: In person