Job Description

Responsibilities:
Techno-Commercial Strategy and Initiatives
? Understand the Techno-Commercial strategy and plan for CPO/ BU
? Take necessary actions in own area of work to implement strategic initiatives (Group-wide/ CPO specific BU specific) as per plan
Purchase Requisition (PR) Review
? Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
? Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)
Strategic Sourcing for Capex, Opex, Bulk Material & Services Contribute to the strategic sourcing process by participating in activities such as:
? Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
? Preparing the request for information (RFI) document for bidder evaluation
? Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
? Preparation of the Request for Proposal (RFP) document
? Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors
? Technical and Commercial bid evaluation of vendors
? Conducting fact-based negotiations/e-auctions with shortlisted bidders
? Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA
?Prepare contract document as per stated protocols & standard templates
? Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
? Maintain the contract document for future reference as per defined document management policy
? Send the contract to vendor and all identified stakeholders
? Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements
Procurement through Rate Contracts:
? Based on approved NFA, prepare, review and issue rate contracts
? Prepare master outline agreement (OA) in ERP system based on rate contract
? Prepare PO / SO for procurement under valid rate contract
Post Order Management
? Prepare Billing Break Up and get it uploaded in SAP, if applicable
? Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery
? Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.
? Facilitate closure of contracts and take necessary actions
? Manage inbound logistics services for other Ex-Works Domestic Supplies
? Execute contingency plans in case of immediate business requirements
Commercial Due Diligence for M&A or any new business opportunity
? Assist in the interactions with target entities for mergers & acquisitions due diligence regarding take-over of third party assets
? Contribute to the process of identifying requirements and obtaining clearances/ documentation for taking over assets from target entities
? Provide commercial inputs for any new business opportunities or business case. It includes providing contracting structure having an optimal tax impact, project/ package estimates (project, budgets, etc.)
Supplier/ Vendor Identification and Onboarding
? Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation
? Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments
? Check details of forms submitted by vendor for their completeness and validity of documents
? Coordinate with Quality/Engg /User team for vendor assessment if required
? If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor
? Populate required data and documents into MDG/Ariba system to get vendor code created in SAP
Data Analytics
? Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories
? Identify and seek opportunities to improve efficiency and value by analysing data
? Contribute to action planning and implementation based on data analytics performed for assigned categories
Qualifications:
Education :
Bachelor's degree in engineering in any discipline
General Experience :
More than 9 years of experience in procurement, supply chain management and related area.

Skills Required