Job Description

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Key Result Areas
KRA (Accountabilities) (Max 1325 Characters)
Supporting Actions (Max 1325 Characters)
KRA1
Material procurement: Ensure effective Procurement of material & services as per Plant requirement

• Plan Procurement for and finalize purchase orders for Engineering Stores & spares, regular consumables, maintenance items & other Misc. items
• Review & evaluate comparative statements and complete preliminary negotiations with vendors
• Provide all required inputs to seniors for approval to finalize orders as per delegation manual
• Review pending PR & POs with users for its priority so that required material should reach for desired job with min. cost
• Ensure adherence to SOP in the system. Develop market intelligence system on price trends
• Regularly monitor Salt handling keep availability of quality salt stock at all the time
• Establish systems for close monitoring of ordering, receipt and storage

KRA2
Works and Job contract: Effectively manage work and job contracts

• Ensure timely floating of enquiry for getting quotations and follow-up to expedite the quotations
• Review & evaluate the comparative statement & negotiation after considering users concerns and finalize the order as per departmental recommendation & delegation manual for finalization of contract by FH F&C
• Coordinate with User department, P & A Dept. and contractor for execution of work smoothly and within the time schedule
• Development of the contractor for mutual benefits
• Timely finalize cost effective annual transport contract by following the procedure laid down as per delegation manual

KRA3
Vendor development: Focus on vendor development/building relationship with suppliers

• Establish Vendor selection Process in the unit
• Manage development of new vendor for cost reductions and improved quality
• Conduct Vendor evaluation as per delegation manual & if required, by making visit at vendors site to ensure their technical & financial strength
• Ensure registration of new vendors / contractors
• Develop & ensure proper vendor rating system
• Monitor performance and analysis of vendors in terms of their timely delivery, quality of material with best price
• Continuously review the vendor data base
• Establish systems for close monitoring of ordering, receipt and storage

KRA4
Inventory control: Ensure proper inventory control and disposal of surplus & scrap materials.

• Ensure safe storage and easy accessibility of material in the stores so that the material can preserved to have maximum life
• Monitor all the stores functions regularly to identify any kind of non-compliance
• Ensure reduction in lead time of procurement
• Explore possibility of inventory at vendor site (VMI)
• Regularly review raw material, auxiliary material and packing material inventory level and in case of deviation bring it to the ideal level
• Implement other inventory control techniques like Selective Inventory Control, Just in Time, etc.
• Explore possibility to cover more item under annual rate contracts
• Fix ideal inventory for Min-Max items based on the criticality, consumption & availability of materials in consultation with user department
• Ensure periodical review of re-order level and re-order qty. based on consumption and lead-time
• Ensure proper storage & housekeeping of materials

KRA5
Scrap Management: Timely disposal of scrap & obsolete inventory and maximum scrap realization

• Circulating list of all identified obsolete items to group units to check for its requirement at their end
• Taking approval from competent authority for floating enquiry to all interested buyers, negotiate & finalize sale deed on best-negotiated price
• Ensure fast disposal of obsolete inventory to avoid further deterioration of materials, to reduce the inventory carrying cost and better utilization of space
• Investigate all scrap material for its reusability
• Float enquiries across channels to get max interested offers
• Finalize scrap sale order by calling all buyers on for negotiation to get maximum price
• Ensure strict follow up for timely lifting of ordered quantity

KRA6
Inbound Logistics: For Raw Material, Auxiliary Material & Engineering spares

• Ensure timely finalization of cost effective annual transport contracts for all raw material, packing, engineering stores & spares by following the procedure as per delegation manual.
• Periodic performance evaluation of transporters
• Ensure safety during transportation of all in-bound material.
• Periodic review of transport contracts based upon fleet availability in market as well for diesel price escalation.

KRA7
System Management (Safety, Sustainability & WCM): Direct and monitor to ensure adherence of statutory compliance related to Safety, Health and Environment & Sustainability. Ensure implementation of systems ISO, WCM procedures

• Arrange Development of Computerized MIS for effective information flow and timely effective managerial decision
• Ensure implementation of periodic sustainability audits as directed by Sustainability Cell
• Adopt and ensure implementation of WCM Practices
• Ensure accident free operations/ Maintenance and ensure compliance of all safety requirements as stipulated by the Factories Act & environment related statutory requirements within the department
• Percolate safety awareness in the department by interaction
• Ensure all team members are aware of the Factories Act requirements

KRA8
Process Improvement & Statutory Compliances: Ensure compliances of relevant statute of the Department as well as implementation of relevant CFD SOPs

• To ensure compliance related to used oil storage and disposal
• To ensure compliances related to E-Waste disposal & storage.
• To ensure inclusion of labour & other compliances in contracts awarded.
• Ensure deployment of relevant CFD SOPs
• Ensure implementation of delegation manual

KRA9
People Development:
Maintain a congenial work culture by effective management of people to improve productivity, growth & motivation levels of employees to institutionalize best organizing practices in the Unit

• Set performance targets & KRAs and conduct performance assessment, training need identification of team members and communicate role clarity to each one
• Maintain discipline and grievance handling of the team
• Inculcate in team the group values/policies/ vision/ mission & objectives
• Motivate employees for stretch targets through team building and two-way communication
• Co-ordinate with HR Team for monitoring the development of team
• Recommend trainings for skill development and ensure development of team members
• Plan for career development for subordinates
• Oversee the training is being given to identified persons for reducing skill gap
• Develop the team members for Talent Retention
• Provide technical support to team on various issues

Qualifications
Other Skills
B. Tech / B.E / M. Tech / M.B.A/PGDM-Materials Management.
with 14 to 18 yrs of relevant experience.

• Procurement & Sourcing
• Purchase Raw Materials
• Vendor Development
• Inventory Management
• Materials Management
• IN-bound Logistics