Department Layer-
Administartion
Job posted on
Jul 06, 2025
Employee Type
Permanent
Experience range (Years)
0 - 0
Location:
Pune, India
Reports To:
Chief Operating Officer (COO)
Department:
Administration
Type:
Full-time | On-site
Job Summary:
We are looking for a resourceful and results-oriented
Department Head - Administration
to lead and streamline administrative operations at
Sakon India Pvt. Ltd.
The role is pivotal in ensuring smooth day-to-day functioning of the workplace, optimizing facilities management, overseeing vendor contracts, and implementing cost-effective administrative processes. The ideal candidate will bring strong organizational skills, a solutions-driven mindset, and proven ability to manage teams and multiple priorities in a fast-paced corporate environment.
Key Responsibilities:
Strategic & Operational Leadership:
Oversee all administrative functions including facilities management, office services, travel coordination, and vendor management.
Develop and implement administration policies and SOPs to improve operational efficiency.
Ensure workplace safety, compliance, and adherence to company standards.
Team Management:
Lead and guide the administration team to deliver high-quality support services.
Conduct regular performance reviews and create growth plans for team members.
Build a service-oriented culture within the department.
Facilities & Vendor Management:
Oversee maintenance and upkeep of office premises and infrastructure.
Manage vendor selection, contract negotiation, and performance evaluation.
Monitor service level agreements (SLAs) for housekeeping, security, and other facility-related services.
Budget & Compliance:
Prepare and manage the administration department's annual budget.
Ensure cost optimization without compromising quality of services.
Maintain compliance with statutory regulations, including workplace safety and labor requirements.
Stakeholder Collaboration:
Partner with HR, IT, and Finance to ensure smooth onboarding, seating arrangements, and resource availability.
Support event planning, corporate meetings, and company-wide activities.
Serve as the escalation point for administrative issues and emergencies.
Key Requirements:
Education:
Bachelor's degree in Business Administration, Facility Management, or a related field.
Certification in Facilities or Office Administration (preferred but not mandatory).
Experience:
3-5 years of experience in administrative management or facilities leadership roles.
Prior experience in corporate or IT/technology sector preferred.
Skills:
Strong leadership and people management skills.
Excellent vendor negotiation and contract management skills.
Proficient in MS Office Suite and facility management tools.
Strong problem-solving, organizational, and multitasking abilities.
Exceptional verbal and written communication skills.
Performance Metrics (KPIs):
Vendor SLA adherence: 95%
Cost savings on admin operations: 8% YoY
Employee satisfaction with admin services: 90% in internal surveys
Issue resolution turnaround time: 48 hours
Compensation:
Annual CTC:
?10-?12 LPA
Performance Bonus:
Up to 12% of CTC
*
Medical Insurance & Wellness Benefits
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