Job Description

Job category
Finance
Experience level
Intermediate
Relocation available
This role is eligible for relocation within country
Job type
Professionals
Travel required
No travel is expected with this role
Job code
RQ105721


Job Summary
The Data Operations Senior Analyst will play a critical role in optimizing and maintaining the integrity of financial data within BP Business Sol (HC). This position involves maximising analytical skills and digital automation to ensure efficient accounting processes, robust internal controls, and accurate financial reporting, ultimately supplying to informed business decisions.
Job Responsibilities
o Receive and process requests for business records access/ add new records.
o Receive and process requests from business for secure waste bin changeover.
o Receive and process requests from the business for user and project folder structure setup within the Viewpoint software solution.
o Assist with upload of digital documents into Viewpoint Project folders.
o Recommends remediation actions as the need arises.
o Assist with training on BP information management systems as required.
o Provide research services for the business (mainly BP Legal & HR) for records relating to current litigation and HR matters etc.
o Work with the Information Manager and external Records Management supplier to ensure that records systems (RMS) at both BP and supplier are aligned and updated as the need arises.
o First level liaison for the RMS system with external support organisation INFOSYS and VIEWPOINT (Trimble Constructions)
o Maintenance and access control of the Records Management Team's SharePoint site
o Work with the Information Manager on the Records Retention program
o Maintenance of the RMS and Viewpoint systems data
o Incoming mail services receipt and processing
o Liaison with BP's off-site storage providers regarding any physical records for between BP and providers Iron Mountain for AUS & The Information Management Group (TIMG) in NZ
o Provide first level advice on archiving services to BP business units as required
o Upload initial project documents into the appropriate folder structures
o System upgrade testing as required
What you will deliver
o Information Governance :
o Ensuring that the systems used for the management of records are accurately reflecting BP's operational and corporate records.
o Ensuring business records are assigned retention periods to ensure records are held only for the period allowed under ANZ law.
o Assist the business in the creation and delivery of digital records solutions
o Collaborator Management :
o The systematic identification, analysis, management, monitoring and improvement of collaborator relationships in order to target and improve mutually beneficial outcomes.
o Customer Support - Acting as a point of contact to support service users and customers reporting issues, requesting information, access, or other services.
o Operational Excellence - Has a sound understanding of process and workflow streamlining, problem resolution and organisational change
o Risk Management - Identifies external and internal factors that impact risk and mitigation opportunities. Identifies potential new or emerging risks / threats and implements mitigation plans
o Change Management - Builds energy around a change using a systematic approach to transition from the present to the desired state
o Digital Fluency - Effectively uses digital guidance, tools, methodologies, and security measures for operating as a digital business. Uses digital tools to collaborate, organize, plan and reflect on digital data
o Analytical Thinking - Systematically breaks down a sophisticated problem or process into component parts using logical analysis techniques to reach a solution. Logically assesses relationships, grasps interdependencies, and reviews trends wa sophisticatedomplex problem or situation. Challenges assumptions and reliability of acquired information
o Decision Making - Makes decisions affecting both own tasks and those of others. Combines a variety of factors including commercial awareness, risk and financial expertise to make appropriate decisions and derive insights
o Innovation - Adapts existing processes, methods and ways of working to drive efficiency. Uses digital technologies to develop new insights, projects and opportunities
o Influencing - Identifies areas of alliance and disagreement, evaluates options and potential outcomes, and plans influencing strategy. Identifies short term customer needs and communicates benefits to the collaborator. Knows when and how to use the chain of command
o Problem Solving - Evaluates and priorities problems for own area. Resolves problems in a timely way, using a combination of logic and experience to make decisions and solve problems
o Relationship Management - Establishes and maintains relationships with peers and internal business partners to achieve results
o Discernment - Identifies new or alternative approaches to performing business activities more efficiently
o Fluent in English language with the ability to express any idea without hesitation, have good vocabulary and grammar; people understand you easily. Both your spoken and written skills are good.
Job Qualifications
o Bachelor's Degree in Engineering (Preferably Process, Mechanical, Electrical or Instrumentation)
o 3-4 years of work experience in Documents Controls Management in a global organization.
o Deep understanding of records management and the standards to which they are created and how they relate to data and business processes.
o Significant experience in following procedures to operate an Electronic Document Management
o Experience in applying information assurance, governance, analytics and data visualization
o Experience in records management
o Experience in quality assurance and conformance review
o Excellent performance leadership skills
o Experience in customer support and excellent relationship leadership skills
o Knowledge of business analysis business modeling, requirements leadership skills and the ability to find opportunities for continuous improvement.
o Knowledge of document and data management to support portfolios, programmes and projects
Additional information
There is additional DE&I and entity wording that will be automatically added to the job description. At bp, we provide the following environment and benefits to you:
o A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the demeanor of giving back to our environment are highly valued
o Possibility to join our social communities and networks
o Learning opportunities and other development opportunities to craft your career path
o Life and health insurance, medical care package
o And many other benefits.
We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment.
Legal Disclaimer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

Rewards and benefits
With ongoing learning and development, your reward goes far beyond the financial.


India
Global
Australia
Hungary
India
Malaysia
UK
Financial wellbeing
Community & growth
Work-life balance
Health & wellness
Family matters
Office experience

Elevate your career while being rewarded.

Pay



bp offers competitive pay in line with industry standards, making us an employer of choice.



Discretionary bonus



We offer discretionary bonuses to reward strong company, business unit and individual performance, and to recognize long service and commitment to the organization.



Travel



bp provides travel-related benefits like company cars for some roles, designed to ease your commute. We also provide transport to and from the office in some locations, including for nightshift workers.



Retirement, savings & insurance



There are a range of discretionary retirement, savings and insurance benefits available to help provide you and your family with financial security.

Our innovative Energize recognition points programme and spot awards translate exceptional performance into tangible rewards, to motivate our high performers.

Work, learn and grow alongside people who are among some of the very best at what they do.

Learning & development



bp is a learning organization. Whether you're looking to reskill, upskill or build the skills you already have, we can help you with the support and resources you need.



Business Resource Groups (BRGs)



Our BRGs - including Pride and Women's International Network - are our global communities where we embrace different ideas and perspectives freely.



Empowering women



Our inclusive hiring policy ensures we follow a gender-neutral approach to talent acquisition. We are dedicated to equipping women to achieve their full potential, and offer BRGs as well as awareness and development programmes on topics of interest.

Unlock a unique development experience with 'grow@bp', a comprehensive online platform offering accessible development opportunities for every bp employee at their fingertips 24/7.

At bp we aim for everyone to enjoy life beyond work and achieve a healthy work-life balance.

Hybrid & flexible working



We understand the importance of balancing work and personal obligations and offer a hybrid model of work for certain roles and consider flexible working arrangements.



Paid leave



Along with annual leave in addition to public holidays, we provide bp employees with comprehensive sick leave and compassionate leave coverage.

For certain roles, bp's hybrid working approach gives employees the opportunity to work flexibily.

We strive to create an environment where people feel safe and cared for.

Keeping well



At bp, we believe a happy and healthy workforce is in everyone's best interests. We offer comprehensive healthcare benefits - such as private medical insurance, access to online doctors, including 24/7 doctor on-call and emergency services, and annual health check-ups for you and your family.



Mental health



At bp, we focus on employee wellbeing, and provide 24/7 support tools such as an employee assistance programme, our wellbeing challenge app 'Thrive', and offer regular training to help you navigate the ups and downs of life.

We champion employee wellbeing and offer free access to the Headspace meditation app, ensuring you have the resources to thrive.

Grow your family, safe in the knowledge you have support at work.

Child and elder care



At bp, we want to help you manage your work and family commitments with on-site facilities, including creches at some sites, as well as medical insurance for parents of employees.



Family-forward leave policies



We offer maternity, paternity and adopter leave at bp to help you bond as a family and adjust to your new role.

Our extended childcare leave options including four weeks paternity leave, show our commitment to supporting family care.

Bring your whole self to work in our safe, inclusive and energizing work environment.

Office space



We ensure a comfortable work environment for all. Our workspaces are designed for inclusive accessibility, to promote mobility and access for all.



Food



At bp, you will find subsidized nutritious food options to help you stay energized throughout the day.



Equipment



At bp, we support you with the right furniture and equipment and offer you an ergonomically safe and comfortable environment to perform at your best.



Relax, recharge & have fun



Our offices provide more than just a place to work. We offer spaces to recharge and organize informal fun events to connect with colleagues.

We offer multi-faith, wellbeing and shower rooms as well as game zones, across many bp sites.

Disclaimer





This is a high-level summary only of terms and current discretionary benefits applicable to certain roles. Some rewards, benefits and policies are at managers' discretion and vary depending on where you work within the business. All terms subject to contract and all discretionary benefits subject to policy and eligibility.