Job Description

Company Name: VARITE India Private Limited
About The Client:
An American multinational business software company that specializes in financial software. The company is headquartered in Mountain View, California. The Client's products include TurboTax's tax preparation application, the personal finance app Mint, the small business accounting program QuickBooks, the credit monitoring service Credit Karma and the email marketing platform Mailchimp.
About The Job:

• Come join the client Global Communications team as a Executive Assistant and Team Coordinator in a contractual role.
• This is a unique contract opportunity for a motivated professional interested in learning the communications craft while providing essential support to a global team.
• We are looking for a proactive and highly organized individual to ensure the seamless operation of our team.
• You will be the central point for administrative, logistical, and project coordination, working closely with global counterparts in a dynamic, fast-paced environment.

Essential Job Functions:
Executive & Team Support

• Calendar Management:

• Expertly manage complex calendars, scheduling meetings across multiple time zones while proactively resolving conflicts.
• Meeting & Event Coordination:

• Organize all logistics for team meetings, offsites, and engagement activities, from planning to execution.
• Track all actionable items to ensure completion.
• Global Collaboration:

• Extend support to teams in the US and Israel for high-priority needs, including offsite planning, special projects, and multi-geo team opmechs
• Travel Coordination:

• Handle all aspects of international and domestic travel arrangements, including visa processing and logistics, by partnering with the travel desk.
• Team Engagement:

• Plan and execute team-building and recognition activities to foster a positive and collaborative culture.

Administrative Operations

• Expense Management:

• Process expense reports and manage reimbursement procedures efficiently using Concur.
• Budget Support:

• Assist in preparing and monitoring the team's budget, ensuring accurate tracking and reporting of all expenses.
• Vendor Management:

• Process invoices, manage vendor relationships, and coordinate with the finance department to ensure timely payments.

Project Coordination

• Cross-Functional Collaboration:

• Serve as a key point of contact, interacting with various departments, employees, and vendors to support team projects.
• Process Improvement:

• Contribute to communications projects by making recommendations for improvement and helping to implement best practices.
• Task Management:

• Proactively follow up with stakeholders on actionable items and track them to successful closure.

Qualifications:

• Bachelor's degree with at least 7 years of experience, preferably working with a global team, a corporate communications team would be a bonus
• An aspiration to develop and sharpen communications as a craft is a significant plus.
• Exceptional organizational skills and meticulous attention to detail.
• Demonstrated ability to manage multiple tasks and adapt to changing priorities in a deadline-driven environment.
• Professional integrity, reliability, and the ability to handle confidential information.
• Strong proficiency in the Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Excellent command of the English language (both written and verbal) with strong interpersonal skills.
• Proven ability to work proactively and independently with minimal supervision, taking ownership and ensuring follow-through.
• Experience in fundamental project management and event planning for large-scale campaigns.

How to Apply: Interested candidates are encouraged to respond/submit their updated resumes, and for additional job opportunities, please visit
Unlock Rewards: Refer Candidates and Earn.
If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the preferred candidate completes a three-month assignment with VARITE.
Experience Level Bonus Referral: 0-2 years INR 5,000
2-6 years INR 7,500
6+ years INR 10,000
About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.
Equal Opportunity Employer:
VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or Client ability status.