Job Description

Summary

Provides summary reports of the costs required by the Accounting and Control division to prepare daily and monthly reports.

Provides Heads of Departments with the cost figures necessary for them to operate their individual profit centre profitably.

Ensures accurate data input by operation level personnel.

Audits back-of-house functions; namely, materials management and the commissary kitchen.

Audits the day-to-day operation of all food and beverage outlets.

Fully conversant with operation of the Materials Department, i.e. receiving, purchasing, issuing, storing and commissary kitchen.

Fully familiar with internal control procedures.

Ensures that all purchase requests, other than inventory items, are approved by the General Manager and Director of Finance.

Ensures new technology and equipment are embraced, improving productivity whilst taking work out of the system.

Ensures that three quotations have been obtained for all items purchased.

Ensures thorough understanding of the SCALA system (Materials Management System).

Monitors and ensures that Purchasing obtains up-to-date and accurate quotations.

Ensures that accurate par levels are established and ordering is done in accordance with the set par and no alterations are to be made to the purchase orders unless approved.

Participates in formal negotiations for annual or large contracts involving inventory items.

Ensures that all goods delivered by suppliers are channeled to the Receiving Department.

Ensures all scales are working properly.

Ensures that all goods are not left unattended.

Ensures that all invoices are stamped and signed by the Materials clerk. All direct purchased items should also be signed by the outlet manager.

Spot checks to ensure that goods are received as per specifications.

Ensures all goods and items are received according to delivery schedule, properly checked on quality and are documented according to the related policies and procedures.

Ensures all liquor bottles are stuck and stamped with the appropriate control labels.

Audits monthly stock take and prepares stock reconciliation for all stockrooms.

Prepares daily food and beverage actual/ potential cost report.

Ensures that all monthly inventories purchased are in balance with the accounts payable.

Prepares month-end cost audit report, which includes reconciliation of all storerooms.

Ensures that all policies and procedures are being followed. Counts cash on hand, inspects notes receivable and payable, negotiable.
Qualifications


Certificate or qualification in Finance and/or Accounting / 1-3 years' work experience as F & B Cost Controlling in a hotel or similar large organization or accounting firm desirable