Job Description

Position Title: Contract Administrator

Job Type: Full-time, permanent. working from office.

Shift Timing: Night shift (U.S Timing) Pacific Time | Working hours 9 am - 5 pm PT (9.30 pm - 5.30 am IST)

Work Location: Coimbatore

Joining Time preference: Immediate Joiners /15 to 20 days time.

Job Summary:

We are seeking a highly motivated and detail-oriented Contract Administrator with a strong background in construction and working knowledge of B2W (Bid 2 Win) software for a California-based client. The ideal candidate will be a proactive self-starter who excels with minimal supervision and possesses a solid understanding of construction operations, public works contracting, apprenticeship compliance, and construction-related accounting procedures. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a keen eye for accuracy and compliance across all phases of contract administration.

Responsibilities:

Administer general contracts and subcontracts from initiation to closeout.

Process contracts, subcontracts, purchase orders, work orders, change orders, RFIs, and submittals.

Maintain material logs, track project progress, and assist with construction scheduling.

Support Project Managers, Superintendents, and Accounting Department with contract-related tasks.

Ensure timely submittal of billing schedules, progress payments, and related documentation.

Apply knowledge of General Contractor monthly progress billing and releases

Ensure compliance with state lien laws and contract obligations

Assist in tracking and maintaining apprenticeship requirements (DAS 140 and 142)

Verify bid bonds, certificates of insurance, city business licenses, and other project documentation.

Enter contracts, change orders, and budgets into accounting software accurately.

Communicate effectively with general contractors, subcontractors, suppliers, and internal teams

Requirements

Bachelor's degree or higher level of education

Knowledge of construction industry practices, public works projects, and apprenticeship programs.

Experience with B2W (Bid 2 Win) software is strongly preferred.

Proficiency in Microsoft Word, Excel, and accounting software (experience with [insert software if applicable] a plus).

Strong verbal and written communication skills.

Detail-oriented with strong organizational and multitasking abilities.

Ability to work effectively in a fast-paced, team-oriented environment.

Strong customer service skills and ability to maintain professional relationships with contractors, suppliers, and team members.

Job Types: Full-time, Permanent

Pay: ?187,478.12 - ?779,080.49 per year

Benefits:

Health insurance * Provident Fund