Job Description

WSP is seeking a dynamic Proposal Coordinator to support the growth of our Canadian business. Reporting to a Regional Proposal Director, the Proposal Coordinator will work closely with the Earth & Environment (E&E) Strategic Pursuits and Proposals Team and other colleagues / internal clients to develop and deliver a strategic approach to winning business.


As a member of the E&E Strategic Pursuits and Proposals Team, the Proposal Coordinator will directly contribute to proposal pursuits, requests for information (RFI), presentations, and other client-centric responses. This role also includes win-strategy planning, capture planning, and post-submission efforts for service or industry-based bids in response to local, regional, national, or global requests, as needed. In this role, the

Proposal Coordinator

will also be a gatekeeper of online proposal content and an advocate for promoting the proposal team's best practices, tools, and policies. This may include being the main contributor to location-specific content.


The

Proposal Coordinator

will be client-focused, have strong relationship building skills, a strong work ethic with a positive attitude as well as project management and communication capabilities for an internal and external client base. This person will also be effective and motivated, working remotely as part of the larger proposal team, or individually, as required.

RFX Analysis

: Review/analyze in-bound proposal requests (such as RFP, RFQ, EOI, SOA, etc.) to develop a clear understanding of mandatory and point-rated criteria, as well as information required to inform Go/No Go conversations.

Proposal Development

: Lead the end-to-end proposal development process from kick-off to post submission closeout. This will include being responsible for knowing where to find boilerplate, creating new content, and graphic design to produce high-quality, persuasive, and visually compelling proposals.

Graphic Design Expertise:

Create visually engaging graphics, illustrations, infographics, and layouts to enhance the visual appeal and clarity of proposals, presentations, and other marketing materials.

Content Creation:

Tailor proposals and graphics to address the unique needs and preferences of each client, while staying on-brand, and conveying win themes and selling points. This will include finding and tailoring existing content, adapting existing resumes, project descriptions and boilerplate information.

Formatting and Proofreading:

Maintain a keen eye for detail by meticulously proofreading and formatting documents, ensuring they are error-free and consistent with the company's corporate messaging and branding guidelines, as well as being fully compliant with client requirements.

Project Management:

Manage proposal schedules, milestones, and deadlines, coordinating with cross-functional teams, tracking progress, and ensuring timely submissions.

Proposal Closeout:

Assist with internal and external proposal debriefs and other proposal close-out activities, report on proposal metrics as required.

Collaborative Teamwork:

Collaborate closely with Canadian colleagues and internal clients, subject matter experts, and other stakeholders to gather information, insights, and feedback for proposal content and graphics.

Continuous Improvement:

Stay updated on industry best practices, proposal trends, and emerging design techniques to enhance the quality and effectiveness of proposals and marketing materials.

A bachelor's degree in a relevant field (e.g. Marketing, Communications, Business) is preferred. Relevant certifications in proposal management, graphic design, or project management are a plus. A minimum of 3 years of relevant experience. Strong verbal and written communication skills in English are a must. Demonstrated experience in managing and coordinating the end-to-end proposal development process, including proposal assessment, planning, content gathering, scheduling, and editing, to meet strict deadlines. Experience working on North American Proposals with AEC industry preferred. Experience in the professional services consulting industry (engineering and sciences is an asset), with an emphasis on proposal management and/or writing. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with Customer Relationship Management tools (ORACLE) is an assest. Graphic Design skills and experience with Adobe Creative Suite (Illustrator, InDesign, Photoshop, Acrobat) is an asset. Experience working with both internal and external client groups, and distributed (virtual) proposal teams. Attention to detail and proofreading/grammar skills. Excellent interpersonal skills. Superb team player able to excel in a multi-task, deadline-driven environment Ability to work overtime and under pressure to meet deadlines.
BGV:


Employment with WSP India is subject to the successful completion of a background verification ("BGV") check conducted by a third-party agency appointed by WSP India. Candidates are advised to ensure that all information provided during the recruitment process -- including documents uploaded -- is accurate and complete, both to WSP India and its BGV partner".

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.


With approximately

4,000 talented people

across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than

73,000 globally

, in 550

offices across 40 countries

, we engineer projects that will help societies grow for lifetimes to come.


At "WSP" we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Uni?ed under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones:

Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

Passionate people doing purposeful and sustainable work that helps shape our communities and the future. A collaborative team that thrives on challenges and unconventional thinking. A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.


Maximize collaboration. Maintain product quality and cultural integrity. Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our "Making Health and Safety Personal" initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can.

Apply today.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.