Job Description

: Office Coordinator

Location:

Noida (U.P)

Department:

Administration & Operations

Employment Type:

Full-Time

About the Role

We are seeking a proactive and well-organized

Office Coordinator

to manage daily office operations, documentation, communication, and support overall business workflow. The ideal candidate will have strong administrative skills, professional communication abilities, and experience in preparing and sending formal emails, quotations, and basic business correspondence.

Key ResponsibilitiesOffice Administration

Oversee day-to-day office operations, housekeeping, and supplies. Coordinate with vendors, technicians, and service providers for office needs. Manage incoming calls, emails, and visitor interactions professionally.

Documentation & Coordination

Maintain accurate records, files, registers, attendance, and reports. Assist HR and finance teams with staff documentation, onboarding papers, and basic data entry. Prepare and organize official documents such as invoices, purchase orders, and company templates. Track, follow up, and close internal tasks with different teams.

Email Communication & Quotation Handling

Draft and send

formal business emails

to clients, vendors, and internal stakeholders. Prepare, format, and send

quotations, proposals, and service estimates

as instructed by management. Ensure quotations follow company pricing structure, terms & conditions, and branding guidelines. Maintain a database of quotations sent, versions, client feedback, and follow-up status. Coordinate with sales and operations teams to ensure timely responses to enquiries.

Scheduling & Communication

Manage calendars, schedule meetings, and arrange appointments for senior staff. Issue reminders, circulate notices, and communicate internal updates. Follow up on pending tasks and ensure timely completion.

Operational Support

Assist with logistics coordination, material tracking, and project-related follow-ups when required. Support management with daily reports, MIS updates, and basic Excel documentation.

Required Skills & Qualifications

Graduate in any discipline. 1-3 years of experience in office coordination, admin, or operations. Strong written and verbal communication skills (especially email drafting). Experience in preparing quotations and business correspondence is preferred. Good working knowledge of MS Office (Excel, Word) and Google Workspace. Ability to multitask, stay organized, and work independently with minimal supervision. Professional, polite, and responsible attitude.

What We Offer

Competitive salary based on experience. Friendly and growth-oriented work environment. Opportunity to learn quotations, basic sales coordination, and operations.
Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

Health insurance Internet reimbursement Paid sick time Paid time off
Work Location: In person