will be responsible for ensuring the company's compliance with statutory and regulatory requirements, maintaining corporate governance standards, and providing high-level executive support to senior management. The role demands confidentiality, strong organizational skills, and the ability to manage multiple priorities efficiently.
Key Responsibilities:A. Company Secretarial Responsibilities:
Ensure compliance with the Companies Act, SEBI regulations, and other statutory requirements.
Prepare and file statutory returns, annual reports, and other documents with the Registrar of Companies (ROC) and relevant authorities.
Organize and manage Board Meetings, Committee Meetings, and Annual General Meetings (AGMs) -- including preparing notices, agendas, minutes, and resolutions.
Maintain statutory registers such as members, directors, share transfers, and other company records.
Liaise with regulators, auditors, and legal advisors.
Draft and review legal documents, contracts, and agreements as required.
Support in secretarial due diligence, corporate restructuring, and compliance audits.
B. Executive Assistant Responsibilities:
Provide administrative and operational support to the Managing Director/CEO.
Manage calendar, schedule appointments, and coordinate internal and external meetings.
Prepare presentations, reports, and correspondence on behalf of management.
Handle confidential information with discretion and maintain professionalism at all times.
Coordinate travel arrangements, itineraries, and logistics for senior management.
Act as a liaison between management, employees, and external stakeholders.
Follow up on pending matters and ensure timely completion of key tasks.
Skills & Competencies:
In-depth knowledge of corporate laws, secretarial standards, and governance practices.
Strong written and verbal communication skills.
Excellent organizational, multitasking, and time management skills.
High level of integrity, confidentiality, and professionalism.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to draft and review official correspondence and documents.
Qualifications & Experience:
Educational Qualification:
CS (Company Secretary) qualified or pursuing final stage (with a bachelor's degree in commerce, law, or related field).
Experience:
3-7 years of relevant experience in company secretarial and executive assistance roles.
You said:add salary bracket as per market standardChatGPT said:
Here's the
updated job description
for a
Company Secretary cum Executive Assistant
, including a
market-standard salary bracket (India, as of 2025)
-- with ranges adjusted for mid-sized companies and typical experience levels:
Job Title:
Company Secretary cum Executive Assistant
Location:
[Insert Location]
Department:
Administration / Corporate Affairs
Reports To:
Managing Director / CEO
Job Summary:
The
Company Secretary cum Executive Assistant
will be responsible for ensuring the company's compliance with statutory and regulatory requirements, maintaining corporate governance standards, and providing high-level executive and administrative support to senior management. The role requires confidentiality, attention to detail, and strong coordination skills to manage both legal and operational aspects efficiently.
Key Responsibilities:A. Company Secretarial Responsibilities:
Ensure compliance with the Companies Act, SEBI regulations, and other statutory requirements.
Prepare and file annual returns, financial statements, and other statutory forms with the Registrar of Companies (ROC) and related authorities.
Organize and manage Board Meetings, Committee Meetings, and Annual General Meetings (AGMs) -- including drafting agendas, notices, minutes, and resolutions.
Maintain statutory registers such as Members, Directors, Share Transfers, etc.
Liaise with auditors, legal advisors, and government authorities for compliance-related matters.
Draft and vet contracts, legal agreements, and policy documents.
Support corporate restructuring, secretarial audits, and due diligence processes.
B. Executive Assistant Responsibilities:
Provide comprehensive administrative and executive support to the Managing Director/CEO.
Manage calendars, meetings, travel plans, and correspondence.
Draft reports, presentations, and official communications for internal and external stakeholders.
Maintain confidentiality of sensitive business and personnel information.
Coordinate across departments to ensure timely completion of key management directives.
Track project updates, meeting action points, and management priorities.
Handle client and partner communications on behalf of senior management when required.
Skills & Competencies:
Sound knowledge of corporate laws, secretarial standards, and governance practices.
Excellent communication (verbal & written) and interpersonal skills.
Strong time management and multitasking abilities.
High degree of integrity, professionalism, and confidentiality.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to handle pressure and work with senior-level stakeholders.
Qualifications & Experience:
Qualification:
CS (Company Secretary) - Qualified or Final Level; Bachelor's degree in Commerce, Law, or related field.
Experience:
3-7 years of relevant experience in company secretarial and executive assistance functions.
Preferred Industry:
Corporate Office / Manufacturing / Services / new Listed Companies./ mines /Steel Manufacturing
Interested Candidates can apply on operations@surjagad.com or hrtorecruiters@gmail.com
Job Types: Full-time, Permanent
Pay: ₹25,000.00 - ₹35,000.00 per month
Benefits:
Health insurance
Work Location: In person
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