Job Description

Job Summary

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The Company Secretary will ensure that the company complies with its legal, regulatory, and statutory obligations. This role will also involve corporate governance, corporate planning, and assisting in strategic decision-making, particularly in the pharmaceutical sector, where compliance with industry regulations is paramount.

Key Responsibilities

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Corporate Governance

: Ensure compliance with the Companies Act, SEBI regulations, stock exchange listings, and other applicable laws (such as the Drugs and Cosmetics Act, 1940). Maintain corporate records, board meetings, and resolutions. Assist in the smooth functioning of the Board of Directors and its committees, ensuring effective governance practices.

Regulatory Compliance

: Oversee regulatory compliance for pharmaceutical industry standards, including those of the Food and Drug Administration (FDA), Central Drugs Standard Control Organization (CDSCO), and other relevant agencies. Coordinate with external regulators on compliance matters and respond to notices from regulatory bodies. Ensure timely filing of returns with regulatory authorities.

Board Support and Administration

: Organize and prepare agendas and papers for board meetings, general meetings, and sub-committee meetings. Take minutes of meetings, ensuring that resolutions are properly recorded and implemented. Maintain records of board and committee meetings, ensuring compliance with statutory and legal requirements.

Corporate Filings and Documentation

: File annual returns, financial statements, and other mandatory documents with the Ministry of Corporate Affairs (MCA) or other regulatory bodies. Prepare and maintain statutory books, including registers of directors, members, and charges.

Legal and Contractual Support

: Review, draft, and manage legal documents such as contracts, agreements, licenses, and other corporate documents. Collaborate with the legal team to ensure the company's interests are protected in all contractual matters, especially in licensing and distribution agreements in the pharmaceutical industry.

Risk Management

: Identify legal risks related to the pharmaceutical industry, including intellectual property, regulatory changes, and compliance risks. Advise the Board and management on risk mitigation strategies.

Stakeholder Communication

: Serve as a point of contact for investors, regulators, and other external stakeholders. Ensure proper communication channels between the company and its shareholders.

Internal Controls & Audits

: Oversee the internal control systems related to compliance, legal matters, and corporate governance. Coordinate with internal auditors and external auditors on corporate matters and ensure compliance with industry best practices.

Qualifications & Skills

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Educational Qualifications

: A qualified Company Secretary (CS) with a degree in Law, Commerce, or a related field. Additional qualifications or certifications in Pharmaceutical Law, Regulatory Affairs, or similar would be an advantage.

Experience

: Minimum 5-7 years of experience as a Company Secretary, preferably within the pharmaceutical or healthcare sector. Knowledge of the pharmaceutical industry's regulatory requirements, including drug licensing, intellectual property, and health and safety regulations.

Skills

: In-depth knowledge of corporate governance, legal, and regulatory requirements in the pharmaceutical industry. Strong analytical and problem-solving skills. Excellent communication and interpersonal skills. Ability to manage multiple tasks, deadlines, and priorities.

Personal Attributes

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Strong attention to detail. High degree of professionalism, integrity, and ethics. Ability to work independently and as part of a team. Proactive and solution-oriented.

Benefits

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Competitive salary and performance incentives. Health insurance and wellness programs. Opportunities for professional development and training.
Job Type: Full-time

Pay: ₹400,000.00 - ₹500,000.00 per year

Benefits:

Provident Fund
Experience:

Company secretary: 2 years (Required)
License/Certification:

Company Secretary (Required)
Work Location: In person