Job Description

Full Roles & Responsibilities

1. Secretarial & Statutory Compliance

Ensure full compliance with the

Companies Act, 2013

, SEBI Regulations, Income Tax Act, FEMA, etc. and Secretarial Standards. Organize and manage

Board Meetings, Committee Meetings, and Shareholder Meetings

(AGM/EGM). Draft agendas, notices, board notes, resolutions, and minutes. Maintain statutory books and registers Register of Members, Directors, Charges, Minutes of Meetings, etc., as required by law. Responsible for the accurate and timely filing of various statutory forms, Handle

MCA/ROC filings

, annual returns, and event-based filings. Coordinate with stock exchanges for listed-company compliances.

Secretarial Audit:

Conducting or facilitating the

Secretarial Audit

to check compliance with the Companies Act, Secretarial Standards, and other applicable laws. Ensure compliance with

SEBI LODR, Insider Trading Regulations

, and related guidelines.

2. Governance & Advisory

Advise the Board and management on corporate governance best practices. Ensure adherence to regulatory guidelines and evolving compliance frameworks. Assist in planning and executing corporate actions like mergers, acquisitions, share allotments, etc.

3. Legal Compliance & Documentation

Draft, review, and vet

contracts, agreements, MoUs, NDAs, vendor agreements

, etc. Maintain and manage legal records and documentation systems. Coordinate and follow up on legal matters with external legal counsel. Ensure contractual compliance and timely renewals. Assist in dispute resolution, notices, and legal correspondence.

4. Systems & Documentation Implementation

Develop and implement

documentation management systems

across departments. Ensure digital record keeping and compliance tracking. Standardize internal processes, checklists, policies, and documentation formats. Improve workflow efficiency through systematic documentation and process automation.

5. Liaison & Coordination

Act as key liaison between the company and external bodies: ROC MCA SEBI Stock Exchanges Depositories Auditors (Statutory & Secretarial) Legal Advisors Coordinate with internal teams: finance, HR, operations, and senior management.

6. Reporting & Record Management

Prepare compliance reports for management and the Board. Maintain compliance calendars and ensure timely filings. Manage shareholder-related matters and communications. Ensure safe custody and confidentiality of records.

Required Qualifications

Mandatory:

Qualified Company Secretary (ACS / FCS)

Preferred: Work experience in a

Public Listed Company

Additional qualifications like

LLB

will be an added advantage

Skills Required

Strong knowledge of

Company Law, SEBI regulations, Listing compliance

Excellent drafting, communication, and documentation skills Ability to design and implement compliance and documentation systems Strong coordination, analytical and organisational skills High ethical standards and integrity
Work Location- Coimbatore

Job Type: Full-time

Pay: From ?40,000.00 per month

Benefits:

Health insurance Provident Fund
Ability to commute/relocate:

Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

What is your salary expectations?
Experience:

Public limited company: 3 years (Preferred)
License/Certification:

ACS/FCS certifications (Preferred)
Work Location: In person