Job Description

Role Overview

We are looking for a qualified and detail-oriented

Company Secretary (CS)

to join our Mumbai office. This role will oversee all corporate secretarial, regulatory, and governance functions and play a key role in

supporting investor transactions and fundraising documentation

as the company scales its operations in India and abroad.

Key Responsibilities

Secretarial & Corporate Compliance

Manage statutory registers, company records, and minutes of Board, Committee, and General Meetings Prepare and file forms with the

Registrar of Companies (ROC)

, including MGT-7, AOC-4, MGT-14, PAS-3, DIR-12, SH-7, etc. Draft resolutions, meeting agendas, notices, and minutes in accordance with the Companies Act, 2013 Ensure timely filings and full compliance with MCA and other regulatory bodies

Fundraising & Transaction Support

Support the CFO in

preparing and reviewing fundraising documentation

, including Share Subscription Agreements (SSA), Shareholders' Agreements (SHA), board resolutions, and investor consents Coordinate cap table updates and share allotments (including CCPS/CCD instruments) Liaise with external counsel and investors for due diligence and documentation workflows Handle secretarial processes around valuation reports, Form PAS-3, and regulatory compliance for equity issuance

Share Capital & ESOP Administration

Maintain updated shareholding records and cap tables Support design, rollout, and administration of

ESOP plans

, including drafting resolutions and filings Assist in managing share transfers and employee-related equity documentation

FEMA/FDI & Cross-Border Compliance

Ensure compliance with

FEMA regulations

for foreign investments, including FC-GPR filings, FLA returns, and RBI correspondence Support in governance and regulatory compliance for

international subsidiaries

, where applicable

Internal Compliance & Governance

Maintain compliance under

Shops & Establishments Act, POSH, and other applicable laws

Collaborate with Finance and HR teams for cross-functional compliance and audits Develop and maintain a compliance calendar and documentation archive Review and vet contracts for day-to-day business operations

Required Qualifications

Qualified

Company Secretary (ICSI)

3-6 years of experience in corporate secretarial roles, ideally in a

startup or VC/PE-backed company

Strong knowledge of Companies Act, ROC/MCA procedures, and FEMA regulations Prior experience in managing equity raises, due diligence support, and investor documentation

Desired Attributes

Strong drafting, documentation, and stakeholder coordination skills High attention to detail and ability to manage tight timelines Ethical, trustworthy, and governance-minded Willingness to work in a

fast-paced, high-growth environment

with high ownership
Job Types: Full-time, Permanent

Pay: ₹1,200,000.00 - ₹1,500,000.00 per year

Benefits:

Health insurance Provident Fund
Experience:

Company Secretary: 3 years (Required)
Work Location: In person