Job Description

Main Purpose:
Reporting directly to the Group Company Secretary and indirectly to the Regional Company Secretary (APAC, Europe & Banking), the successful applicant will provide crucial banking / finance related administration, KYC and CDD support to the company secretarial team and also have responsibility for delegated company secretarial and associated matters for a number of group companies based both in and outside India. This role is for someone keen to take on a varied and interesting role within a fast moving and dynamic team - this is not a traditional company secretarial role. It is important to note that the role requires a hands-on, flexible approach and a willingness to deal with regular day-to-day administration, such as filing, coordinating signatures, correspondence, etc. related to the Group banking portfolio. In addition, the successful applicant will form part of a wider team (based in Amsterdam, Johannesburg, Senegal, Mumbai and Puerto Rico) who collectively perform a similar role for group companies worldwide. The core duties are, i) to support the management of the corporate banking administration and compliance function group wide, including the drafting and reviewing of legal documents (such as board/shareholder resolutions, intragroup agreements) and ii) responding to incoming KYC enquiries and requests. providing company data and details in a timely manner, as well as the management of an online electronic database (to which external parties can be granted secure access) through which corporate documentation and data can be securely shared.
Knowledge Skills and Abilities, Key Responsibilities:
DEPARTMENT:
Company Secretarial
The department supports all business areas and provides corporate administration services, the creation and maintenance of the corporate legal records for all group companies and responding to KYC enquiries, by receiving and responding to incoming requests, as well as maintaining an online database of corporate details, corporate identification documents and other data, and managing access to the same.
KEY RESPONSIBILITIES:
Provision of support for the administration and management of all bank account related, corporate finance, KYC, CDD and compliance matters for the group's entities across a variety of jurisdictions.
Responsibilities will include but are not limited to:

• Drafting, coordinating and managing the timely and accurate execution of legal and corporate documents - resolutions, board minutes, powers of attorneys, bank facilities, loan, guarantees and related agreements, to ensure that the companies fulfil their legal and statutory obligations in the relevant jurisdiction.
• Providing company legal administration services to and overseeing document and record management and other administrative processes for, a portfolio of companies.
• Liaising with and supporting internal group functions (including legal, tax, finance, treasury) as well as external suppliers, professional advisors (audit and legal) and company agents.
• Ownership of the administration and management of all inbound KYC enquiries.
• Responding to KYC requests from internal and external requestors by ensuring the accuracy and collating signatures accordingly.
• Maintenance and updating secure online documentation database.
• Maintaining accurate and proper records and overseeing document and record management and other administrative processes.
• Liaising with and supporting internal group functions (including Global Banking and treasury) as well as external suppliers and counterparties.

SKILLS & COMPETENCIES:

• Experience with Indian corporate secretarial practice and relevant company law principles, as well as associated compliance requirements is essential.
• Experience working with other legal jurisdictions gained specifically in a banking / financial institution environment is preferred.
• Familiarity with the principles and background of global anti- money-laundering regulations and KYC compliance, as well as standard requirements and the importance of compliance in the global regulatory environment.
• 1-3 years of relevant work experience, gained ideally in an in-house legal or company secretarial department or with a bank or similar financial institution.
• Relevant academic background; law or finance degree and/or professional qualification (eg. ICSI or ICSA) preferred. Formal company secretarial registration/membership required.
• Demonstrable ability and willingness to work in a fast-paced commercial environment, often dealing with senior management and colleagues based worldwide.
• Ability to work independently and comfortable with managing a busy workload of changing priorities.
• A practical, 'can do' attitude and ability to produce quick solutions is essential.
• A 'hands-on' approach towards management of day-to-day tasks
• Fluent English is essential; other languages desirable but not essential.

Familiarity with

• standard MS Office computer software;
• Computershare GEMS or other company secretarial software is preferred.

• Excellent oral and written communication skills.
• Energetic, dynamic and enthusiastic personality.

Reporting Structure
- Reporting directly to the Group Company Secretary, with an indirect functional reporting line to the Regional Company Secretary (APAC, Europe & Banking).
Key Relationships and Department Overview:
- Senior Company Secretary
- Regional Company Secretary (APAC, Europe & Banking)
- Directors and other colleagues based in Mumbai, Johannesburg, Amsterdam
- Colleagues in other offices worldwide
- External Service Providers