Job Description

Company Host & Operations Manager

--------------------------------------

Company -

Healthpole (www.healthpole.com)

Location -

Pune (On-site)

Type -

Full-time

Experience -

1-4 Years

Salary -

?20,000 - ?35,000 per month

About the Role

------------------



We are seeking a

Company Host & Operations Manager

who will independently manage

front-facing operations, workplace coordination, and leadership support

.



This role is ideal for candidates from

Hospitality / Hotel Management / Front Office / Guest Relations

backgrounds who are ready to move into a

corporate environment with higher ownership and responsibility

.



You will act as the face of the company for guests, candidates, vendors, and employees, while also ensuring smooth office operations and structured coordination with leadership.

Key Responsibilities

------------------------

1. Company Host & Guest Experience

Act as the primary point of contact for guests, candidates, partners, and visitors. Host visitors professionally and ensure a positive company experience. Manage meeting room setup, seating, refreshments, and ambience. Ensure the office is always presentable, organized, and guest-ready. Represent company culture, professionalism, and etiquette at all times.

2. People Communication & Coordination

Independently handle interview scheduling and candidate follow-ups. Coordinate meetings and interactions with internal teams. Handle inbound calls and queries confidently in

English and Hindi

. Communicate clearly with vendors, service providers, and partners. Share structured updates with teams regarding schedules and availability.

3. Office & Workplace Operations (Ownership Role)

Own day-to-day office functioning and coordination. Manage calendars, meeting schedules, and internal reminders. Coordinate housekeeping, pantry, maintenance, and cleanliness. Liaise with building management / landlord for utilities and common areas. Manage office equipment and coordinate servicing. Oversee visitor logs, access cards, and basic security processes.

4. HR Support & Employee Experience

Manage onboarding experience for new joiners (welcome kits, seating, coordination). Maintain attendance, leave trackers, and basic employee records. Support interview logistics and candidate coordination. Support internal events, celebrations, birthdays, and team gatherings. Act as a friendly, approachable point of contact for employees.

Employee Training & Learning Support:

Coordinate onboarding training, internal learning sessions, and track participation.

5. Operations & Vendor Coordination

Coordinate with vendors for supplies, services, and office needs. Source vendors, obtain quotes, and follow up on deliveries. Coordinate with design and events teams for print and material requirements. Build and maintain long-term vendor relationships. Track subscriptions, services, and renewals with timely reminders.

6. Founder & Leadership Support

Act as the

Founder's primary coordination point

, managing day-to-day execution, reminders, and follow-ups across professional and personal schedules. Manage the Founder's calendar and meetings with full context, including preparation, agendas, guest coordination, and ensuring discussions convert into clear next steps.

Requirements

Education: Graduate or Diploma in Hospitality / Hotel Management / Front Office / Management Experience: 1-4 years in hospitality, front office, guest relations, or corporate operations roles Communication: Excellent communication skills in English and Hindi Personality: Confident, presentable, calm under pressure, professional Skills: Strong people-handling, coordination, prioritisation, and follow-up discipline Work Style: Ownership-driven, reliable, and comfortable working closely with leadership


- Graduate or Diploma in Hospitality, Hotel Management, Front Office Operations, or Management
- Freshers or candidates with up to 3 years of experience welcome