Job Description

Objective

To handle day-to-day communication, coordination, and execution of event-related tasks, ensuring a seamless and engaging experience for clients under the guidance of the Client Servicing team.

Key Responsibilities1. Client Coordination & Support - Small Scale Events

Assist in communicating with clients for updates, queries, and follow-ups. Help in maintaining client records, event requirements, and feedback. Support senior team members in ensuring client satisfaction throughout the event planning and execution process. Interns will be assigned

small-scale events or clients

to manage independently under supervision, as part of their learning and hands-on exposure. Handle the

show flow and on-ground coordination

of assigned events, ensuring smooth execution as per plan.

2. Internal Coordination

Coordinate with internal departments (production, design, logistics, etc.) to ensure smooth information flow. Follow up on deliverables and timelines as per client expectations. Prepare meeting notes, task lists, and reports to aid smooth internal execution.

3. Event Planning Assistance

Attend brainstorming sessions and contribute ideas based on client briefs. Support in preparing presentations, mood boards, and checklists for ongoing projects. Participate in site visits, recces, and event days for hands-on learning. Will be assigned

small-scale events

to manage independently for learning and practical exposure. (Not assigned big-scale or high-profile events initially.)

4. Administrative Tasks

Maintain and update client servicing trackers, feedback logs, and databases. Assist in preparing invoices, approvals, and documentation for each project. Organize files, emails, and communication logs for easy reference.

Competencies Required for the Role

Iceberg Element

Competency Attributes

Skills

Verbal & written communication, Follow-up & coordination, Basic presentation tools (Google Slides, Docs), Note-taking, Scheduling

Knowledge

Basic understanding of events & client servicing, Familiarity with creative & production workflows

Self-Image

Eager to learn, Professional, Team-oriented

Traits

Detail-oriented, Curious, Patient, Organized, Calm under pressure

Motives

Passion to grow in events industry, Desire to work in client-facing roles, Keen to develop communication & coordination skills

Education & Experience

Currently pursuing or recently completed a degree/diploma in Event Management, Mass Communication, Hospitality, or similar fields. Prior internship or volunteer experience in events/client coordination is a bonus.

Internship Duration & Stipend

Duration: 3 to 6 months Stipend: As per company policy
Job Types: Full-time, Fresher, Internship
Contract length: 6 months

Pay: ?7,000.00 - ?12,000.00 per month

Work Location: In person