Job Description

Key Responsibilities

Client Services & Administrative Support

Manage email inboxes and ensure timely responses or internal escalation Liaise with clients for information requests, updates, and report distribution Maintain mail registers and scan/distribute digital documents Update CRM records with accurate client data Assist in onboarding/offboarding clients including compliance registration and data management Track workflows, support job budgeting, and coordinate internal/client meetings Maintain electronic filing systems and compliance documentation

Executive Assistant Support

Provide diary management and inbox triage for the principal Draft summaries, internal memos, presentations, and correspondence Track key dates: deadlines, milestones, filings

Legal Research & Documentation

Conduct basic legal research and summarise findings Draft template agreements, letters, and procedural documents under supervision Monitor ATO, ASIC, and similar regulator websites for relevant updates

Typing & Dictation

Transcribe audio dictation using Microsoft Word or equivalent tools Format legal documents, reports, and correspondence to firm standards Proofread for grammar, clarity, and formatting consistency

Skills & Requirements

2+ years of administrative or executive assistant experience (accounting, legal, or consulting preferred) Excellent written and spoken English communication Strong Microsoft Office skills (especially Word, Outlook, Excel) Familiarity with CRMs, workflow systems (e.g., FYI Docs, Karbon) Audio transcription and document formatting proficiency Detail-oriented and able to handle confidential material professionally Research skills and ability to digest legal/technical content Available to work full-time during AEST business hours
Job Type: Full-time

Pay: ?10,544.45 - ?36,031.75 per month

Schedule:

Day shift
Supplemental Pay:

Performance bonus Yearly bonus
Work Location: In person