Job Description

Job Requirements
Client Administrator:

• Coordinate and schedule complex interview panels across global time zones using Outlook, Zoom, MS Teams, or other platforms.
• Manage last-minute rescheduling requests and conflicts with professionalism and agility.
• Ensure timely communication of logistics, confirmations, and follow-ups to all parties involved.
• Serve as the primary point of contact for candidates throughout the interview process.
• Deliver a white-glove experience by anticipating needs, addressing concerns, and ensuring timely updates.
• Maintain accurate records of candidate interactions and feedback.
• Partner closely with Vendors, recruiters, hiring managers, executive assistants, and business leaders to streamline scheduling.
• Provide real-time updates and solutions when conflicts or escalations arise.
• Prepare high-quality interview briefs and candidate packs for panel members.
• Maintain tracking dashboards for interviews using Excel, Google Sheets, or ATS tools.
• Generate weekly/monthly metrics on interview volume, success rates, feedback turnaround, and candidate satisfaction.
• Identify bottlenecks and recommend process improvements.
• Create professional reports and presentation decks for internal reviews and process updates.
• Communicate clearly and confidently across all levels of the organization.
• Expertise in Microsoft Outlook, Excel, PowerPoint, and calendar tools (Google, Zoom, Teams)
• Excellent interpersonal, verbal, and written communication skills
• Ability to work in a fast-paced, high-volume, global environment
• Exposure to executive-level or niche technology hiring coordination
• Knowledge of recruitment lifecycle and talent acquisition terminology
• Strong sense of ownership, urgency, and attention to detail

• Bachelor's degree in any discipline
• 2-3 years of experience in interview coordination or recruitment operations in a technology or consulting environment