Job Description

Position Title:

Civil Project Admin / Coordinator

Location:

Remote (Permanent Work from Home - India-based)

Work Hours:

5:30 PM IST to 3:30 AM IST (Aligned with U.S. business hours)

Employment Type:

Full-Time

Experience:

1-3 Years (Freshers with strong aptitude may also be considered from Tier 1 & 2 Institutes also candidates with Exceptional Academic Percentile 9 & Above)

Travel:

May be required occasionally based on business needs

Role Summary:

We are looking for a highly motivated and detail-oriented

Civil Project Admin / Coordinator

to support and coordinate real estate and civil construction operations for our U.S.-based projects. This is a

permanent remote

role, ideal for individuals with excellent organizational, technical, and communication skills who can multitask and work independently in a fast-paced environment.

Key Roles and Responsibilities

Project Coordination & Documentation:

Coordinate project activities across internal and external stakeholders Maintain and organize project documentation, including contracts, permits, drawings, RFIs, RFQs, and change orders Track and update project schedules, milestones, budgets, and deliverables Assist in the preparation of project execution plans, Gantt charts, and resource trackers Manage project folders and version control for drawings and documents

Communication & Reporting:

Act as a key point of communication between the India team and U.S.-based teams Prepare and distribute project reports, updates, dashboards, and presentations using Excel and PowerPoint Schedule and coordinate project meetings, prepare minutes, and follow up on action items Regularly communicate with consultants, vendors, and internal departments to ensure project progress Escalate project risks, delays, or critical issues proactively

Technical Support & Drawing Review:

Review and interpret basic civil and architectural drawings using AutoCAD Coordinate drawing submittals, approvals, markups, and redlines Assist with basic quantity take-offs and verification of BOQs Support compliance tracking for permits, inspections, and zoning approvals

Administrative & Operational Support:

Maintain cloud-based project documentation systems (Google Drive, SharePoint, etc.) Assist in vendor onboarding and coordination, including document collection and payment tracking Help with procurement tasks: price comparisons, material tracking, delivery follow-ups Support internal project and finance teams with timesheets, billing records, and contract logs Coordinate occasional travel arrangements for site visits if required

Required Skills & Qualifications:

Bachelor's degree in Civil Engineering, Construction Management, or a related field 1-3 years of relevant experience preferred;

smart and driven freshers

will also be considered Proficient in

Microsoft Excel

and

PowerPoint

Basic knowledge of

AutoCAD

and civil/construction project workflows Excellent written and verbal communication skills Strong organizational skills with high attention to detail Ability to work independently and manage priorities effectively Comfortable working in U.S. business hours from a remote setup
Job Type: Full-time

Pay: ₹20,000.00 - ₹35,000.00 per month