Job Description

JOB DESCRIPTION

Position Title

Chief Manager - Admin

Grade/Level

Department

Admin

Location

Chennai

Organizational Relationships

Position reporting to

Chief People Officer

Job Purpose

This position is responsible to plan, manage, control and supervise general administration, Facilities, Stationary &

Office inventory, Pantry, cafeteria, Housekeeping, Health & Safety, Security, Office setups and office maintenance

Key Responsibilities

Functional Responsibilities

?Manage and monitor daily office administration services, including building

facilities management, building maintenance and security etc.

?Identify various modification/up-gradation needs of existing facilities and fulfil

the same

?Oversee housekeeping functions & ensure cleanliness and keep Vigilance on the

work of housekeeping staff

?Implement and reinforce administration policies and procedures to ensure

compliance

?Manage the office asset inventory and maintain updated records

?Provide administrative support to employee engagement activities and all

internal/external events

?Identify and address all office maintenance issues and ensure sufficient stock of

office and pantry supplies and within budget

?Coordinating with AMC vendors & check all the maintenance work completed

according to the company norms & AMC contract

?Manage Travel, transport, accommodation of employees to ensure the vendor

provides flawless support

?Manage Telecommunication vendors and ensure the employee queries are

addressed on time

?Responsible and Accountable for all the statutory & compliance needs

pertaining to the office buildings

?Responsible for business continuity and disaster management

?Coordinate with infra team on timely execution of contracts/renewals,

completion of office setup/relocations

?Prepare annual budget, forecasting and accruals for the admin and facilities

dept

?Demonstrate sustainability initiative to reduce cost to the company and ensure

savings year or year

?The roles and responsibility includes managing all the above for the head-

quarters and branch offices across PAN India with support of regional admin

team and the position involves travel frequent travel and on a business need

basis.

Job Requirements

Qualifications

MBA / Postgraduate (Preferred hospitality certification)

Experience

12+ years of experience in Admin & Facilities of large corporates

Experience in banking/NBFC industry with FMP/PMP certification is an added

advantage

Functional Competencies

Exp in Planning and coordinating administrative procedures and devising ways to

streamline processes

Strong understanding of office management procedures and policies

Vendor and stakeholder management

Behavioral Competencies

Time management skills and ability to prioritize work

Excellent communication & interpersonal skills

Strong People management skills

Serviam Manpower Pvt Ltd