Job Description

The

Chief Administration Executive

will be responsible for leading, managing, and overseeing the complete administrative, operational, and infrastructural functions of the institution. This role demands strong leadership, excellent decision-making ability, and expertise in multi-departmental coordination to ensure smooth functioning of all administrative activities within the school. The incumbent will serve as the connecting link between management, internal departments, government bodies, external agencies, vendors, and stakeholders.

Key Responsibilities

Administrative & Operational Management

Oversee all administrative operations including

transport, security, procurement, stock & inventory control, facility and infrastructure management

. Ensure effective

indent and stock management

with transparency and cost optimization. Monitor

financial planning related to administration

, budgeting for facilities, and cost-effective procurement. Oversee

documentation, verification, record maintenance

, and compliance to internal school procedures, policies, and timelines.

Security & Compliance

Lead complete

security management

including school safety, emergency management protocols, gate security, and visitor control systems. Conduct

regular security and facility audits

, risk assessments, and implement action plans. Ensure compliance with

government norms, CBSE/Board guidelines, RTE policies, POCSO laws, fire and safety regulations

, and other statutory requirements. Maintain liaison and communication with

local authorities, government departments, and regulatory bodies

for approvals, licensing, and legal documentation.

Policy Implementation & Quality Process

Oversee

creation, implementation, and execution of policy documents

and SOPs. Conduct

time-to-time review and revisions

as per changing government and board requirements. Drive

competency analysis, process improvement

, and institutional best practices.

Facilities and Service Management

Efficient management of

cafeteria & food services

, including hygiene standards, nutrition, staffing, and cost management. Supervision of

infirmary / health center

, first-aid services and maintain compliance with

CBSE & POCSO norms

. Manage vendor relationships for

facility services, repairs, maintenance

, and ensure service level agreements are met.

Digital Infrastructure Administration

Oversee

digital & IT infrastructure

, including hardware, software, internet and classroom technology setup. Coordination with IT vendors, AMC contracts, usage monitoring, and technology improvement initiatives.

Human Resource & People Management

Lead a large team of administrative, transport, security, maintenance and support staff. Responsible for

hiring, deployment, training, performance evaluation

, and capacity building. Build a culture of discipline, efficiency, responsibility, and performance accountability.

Stakeholder Liaison & Communication

Coordinate with management and leadership team for smooth functioning of school operations. Maintain transparent and professional communication with staff, parents, students, and external partners.

Eligibility Criteria / Required Skills

Preferably from an Armed Forces background

(Retd. Army/ Navy/ Air Force Officer or Equivalent).

Minimum 10 Years of Leadership Experience

in administrative management within an educational organization. Proven track record in

people management

, crisis management, facility oversight, compliance, and audit functions.

Dynamic personality, proactive, self-disciplined, and result-oriented

. Strong communication, negotiation, and conflict-management skills. Ability to work under pressure, handle emergencies, and adapt to changing situations.
Job Type: Full-time

Pay: ₹125,000.00 - ₹150,000.00 per month

Work Location: In person