Job Description

RISHS is seeking a skilled and organized Personal Secretary to provide dedicated administrative and clerical support. The Personal Secretary will be responsible for managing the executive's schedule, handling communications, and ensuring a smooth workflow.

Key Responsibilities:

Calendar and Schedule Management:

Coordinate and manage the executive's appointments, meetings, and travel arrangements.
Keep the calendar up to date, resolve scheduling conflicts, and send timely reminders.

Communication Handling:

Screen phone calls, emails, and messages, and respond when appropriate.
Act as a point of contact between the executive and internal/external stakeholders.
Draft and edit correspondence, reports, and presentations.

Office Organization:

Maintain an organized and efficient office space.
Manage office supplies, equipment, and inventory.
Ensure the executive's workspace is neat and functional.

Confidentiality and Data Security:

Handle sensitive information and documents with the utmost discretion.
Implement data security and privacy practices.

Task Management:

Prioritize and manage the executive's to-do list and tasks.
Follow up on action items and deadlines.

Travel and Logistics:

Arrange and coordinate travel plans, accommodations, and transportation.
Prepare itineraries and travel documents.

Meeting Support:

Schedule and organize meetings, take meeting minutes, and create reports.
Set up meeting rooms with necessary materials and equipment.

Documentation and Filing:

Maintain an organized filing system for documents and records.
Retrieve and provide documents as needed.

Problem-Solving:

Anticipate challenges and proactively address them.
Handle unexpected situations and solve problems efficiently.

Qualifications:

Bachelor's degree or relevant education. Proven experience as a Personal Secretary or Executive Assistant. Excellent organizational and multitasking skills. Strong communication and interpersonal abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Attention to detail and accuracy in document handling. Ability to maintain confidentiality and handle sensitive information. Time management and prioritization skills. Professional demeanor and a service-oriented attitude.
Job Type: Full-time

Pay: From ?28,000.00 per month

Education:

Bachelor's (Required)
Language:

English (Required)
Work Location: In person