Job Description

Job Title: Administrative Assistant - Buying Department

Location: Vashi-Turbhe, Navi Mumbai, India

Working Hours: Full-time, Monday to Friday

Department: Procurement / Buying

Salary: ?3 - ?6 LPA (based on experience)

About the Role

We are looking for a detail-oriented and organized Administrative Assistant to support our Buying Department. The ideal candidate will be responsible for assisting buyers with administrative tasks, maintaining vendor records, managing purchase orders, and supporting day-to-day operations of the procurement team.

Key Responsibilities

Maintain accurate purchase order records and assist with order processing

Communicate with suppliers for order confirmations, follow-ups, and documentation

Support buyers with product data entry, pricing updates, and stock status tracking

Help prepare buying reports and supplier performance summaries

Organize and manage vendor contracts and compliance documents

Coordinate with logistics, finance, and warehouse teams for smooth operations

Maintain and update internal databases, spreadsheets, and documentation

Assisting with landed cost calculations and maintaining the related tracking sheet

Coordinating QC inspections with the inspection company and communicating with suppliers for approvals or to address any concerns.

Qualifications & Skills

Bachelor's degree in business administration, Supply Chain, or related field.

2 years of administrative experience, preferably in a procurement or buying role.

Strong organizational and multitasking abilities.

Proficiency in MS Excel, Word, and basic ERP/Inventory software.

Excellent written and verbal communication skills in English is mandatory.

Detail-oriented with a proactive approach.

Preferred Experience

Previous exposure to buying, merchandising, or supply chain departments.

Excellent English com skills is mandatory.

Job Type: Full-time

Pay: ₹25,000.00 - ₹50,000.00 per month

Benefits:

Cell phone reimbursement Paid sick time Paid time off
Schedule:

Day shift Monday to Friday Rotational shift UK shift
Supplemental Pay:

Overtime pay Performance bonus Yearly bonus
Work Location: In person