Job Description

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Procurement - Buyer

Roles and Responsibilities:

• Track procurement status from engineering release (PR) and pre order phase through delivery on site.
• Vendor selection
• Prepare and issue RFQ to selected Vendors
• Expedite quotation
• Expedite Technical bid analysis from Engineering
• Clarify Vendor's quotation and negotiate commercial terms with Vendor
• Prepare commercial bid evaluation
• Build negotiation plans and drive supplier negotiations to obtain most competitive price/service offers.
• Prepare, issue purchase orders and Change Orders
• Co-ordinate with vendors
• Co-ordinate with other departments/vendors for corrective and preventive action
• Co-ordinate with Inspection Coordinator for inspection
• Plan and perform incoming and in-process inspection
• Monitor the progress reports.
• Update status for Goods & Services assigned to him on a weekly basis
• Prepare High Sea Sales Agreement, wherever applicable
• Arrange for B/L or DO from Bank for foreign consignments
• Co-ordinate with Logistics co- ordinator. vendors
• Verify and approve the invoices and arrange for Vendor Payment
• Ensure receipt of Items at Job site in good condition
• Negotiate back charge for final settlement
• Close out of purchase order files
• Complete Vendor performance evaluation
• Provide Pre-Bid support to Estimation
• Techniques for continuous improvement
• Audits - ISO Audit.

Procurement - Buyer - Vessel operation

Roles and Responsibilities:

Co-ordinate with Vessel operation team

Monitor the Monthly Inventory

Monitor the Minimum & maximum stock statement

Roles and Responsibilities: Procurement - Contracts

• Prepare Format for contracts- Supply, Services, Rate contract for Local , Global.
• Maintain a copy of Contract / Material PBG to F&A actually, wherever applicable
• Prepare Draft L/C conditions, ABG & PBG wherever applicable

• Taxation Liabilities: Sales Tax, VAT, service Tax, Income Tax, Withholding Tax and any other applicable taxes.

Procurement - Vendor development:

Roles and Responsibilities:

• Vendor development
• Prepare vendor data
• Establish Vendor list specific to project
• Complete vendor performance evaluation
• Vendor approval
• Vendor registration
• Conformation of vendor from F&A
• Sub vendor's approval from consultant / customers
• Provide support for strategic sourcing and global sourcing initiatives

Invoice Management