Job Description

We are looking for a highly experienced, reliable, and proactive Senior Business Support Executive / Executive Assistant (EA) to Director for our UK-based company, to provide high-level administrative, business, and project support.

Please read the entire and Requirements carefully before applying.

This role requires someone who can independently manage responsibilities, coordinate with vendors, handle transliteration tasks and ensure seamless diary and appointment management for senior leadership.

Timings: You will be working UK shift times from 10 AM to 6:30 PM UK Time.

Start at approximately 03:30 pm and finish at 12 midnight (India Time).

(Apply only if you are comfortable with the shift timings.)

Work Schedule:

Monday to Friday plus half days on every alternate Saturday.

Salary:

INR 35000/- to 50000/- per month

Work Location:

Remote

Key Responsibilities

Manage the Director's calendar, diary and appointments with complete ownership. Schedule and coordinate internal and external meetings. Manage email correspondence, follow-ups and professional communication. Prepare meeting agendas, summaries and action trackers. Act as the primary liaison between the Director and internal and external stakeholders. Handle day-to-day B2B communication, including making and receiving calls with vendors, service providers, and external companies. Ensure clear, confident, and professional verbal communication on all business calls, representing the company appropriately. Independently support and coordinate multiple business projects. Track deliverables, deadlines, and progress across assigned projects. Follow up with internal teams and external parties to ensure timely execution. Manage communication with existing vendors regarding services, pricing, timelines, and deliverables. Research, identify, and onboard new vendors as per business requirements. Obtain and compare quotations, negotiate where required, and provide recommendations. Maintain organised vendor databases and related documentation. Draft, review, and format business documents, emails, and reports. Ensure clarity, accuracy, and professionalism in all written communication.

Requirements

Prior experience working with UK and/or US-based companies is highly preferable. Bachelor's degree in Business Administration, Management, Communications, or a related field. Minimum 5+ years of proven experience as an Executive Assistant, Business Support Executive, Operations Manager, or similar role. Prior experience working directly with senior leadership or directors is mandatory. Neutral English accent is mandatory for professional business communication. US or UK accent will be considered a strong advantage. Excellent written and verbal English communication skills. Strong organizational, multitasking, and time-management abilities. High level of professionalism, discretion, and attention to detail. Proficiency in Google Workspace / MS Office (Email, Calendar, Docs, Sheets). Ability to work independently, take ownership, and anticipate needs.
Job Type: Full-time

Pay: ₹35,000.00 - ₹50,000.00 per month

Work Location: Remote