Job Description

.

WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

ABOUT WFP

The United Nations World Food Programme is the world\'s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

TERMS AND CONDITIONS

• This vacancy is open to Indian Nationals only.
• This vacancy is open for internal and external candidates. As per the WFP\'s Recruitment & Selection Policy, the definition of \xe2\x80\x9cinternal\xe2\x80\x9d is only applicable to WFP staff members holding a permanent, continuing or FT appointment.
• Only candidates under serious consideration will be contacted.
• A written test will be used for screening candidates.
• Only recommended candidates will be retained on roster for a period of two years and may be considered for similar positions from roster.
• The Salary for this position is INR 49,210/- per month and medical benefits as per WFP \'s Plan. All Tax liability for payments from this contract are to be borne by the subscriber

VACANCY DETAILS

Job Title: Business Support Assistant (Human Resources)
Grade: L4
Type of contract: Service Contract
Duration: 1 Year ( Renewable )
Reporting to: HR Officer
Duty Station: New Delhi, India
Date of Publication: 24 March 2023
Deadline of Application: 08 April 2023

JOB PURPOSE

To support in Human Resource administrative activities to facilitate timely actions on Human Resources services.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of the Human Resources Officer, the job holder will work under the close support, guidance and regular feedback on the work performed. He/She will perform the following duties (not all-inclusive).

1) Assist in recruitment, selection, onboarding and employee actions:

• Provide support in the recruitment and selection process for all contractual modalities.
• Ensure completion of onboarding and induction formalities for all new employees.
• Prepare HR documents such as offers, employment contracts, certificates, Note for Records, broadcast, etc. ensuring timely actions.
• Ensure completion of separation documents, forms, and checklists for final settlement payments.

2) Personnel administration actions and database management:

• Provide support in routine HR administrative tasks ensuring consistent service delivery as per the required standards. Manage HR data in corporate systems, staffing database, recruitment dashboard, UN E-directory, organization charts, etc.
• Liaise with other units on HR related information on employees for actions related to payroll, entitlements, contracts, absence management, vendor payments, etc.
• Respond to routine HR queries and escalate to HR Officer where appropriate, in order to provide timely and accurate information to staff.
• Responsible for filing and maintenance of staff personal files to ensure documents are readily available.

3) Assist in the HR Sessions and reporting:

• Support in organizing and tracking various session learning and Induction sessions; maintain checklists; follow up on mandatory courses, track performance evaluations, probation, reporting on compliance status.
• Submission of various monthly reports on medical benefits; premium deductions, service delivery recovery sheets, Staffing list, etc as per the deadlines.

4) Any other related duties as required.

STANDARD MINIMUM QUALIFICATIONS & EXPERIENCE

Education:
Completion of secondary school education. A Bachelor\'s degree in Social Sciences, Human Resources, Industrial Psychology, Business/Public Administration or related fields is an advantage.

Work Experience:
Four or more years of responsible work experience in Human Resources administration in national/international organization. Experience in basic HR data management, HR Management Information Systems and ERP like Peoplesoft or SAP or Workday is required.

Key Competencies:

• Proficiency in MS Office including Word, Excel and PowerPoint is required.
• Is organized, strong on follow-up and coordination with internal stakeholders
• Ability to demonstrate positive attributes and experience in team environment.
• Ability to handle multitasking, manage high work pressures and stress.
• Ability to produce accurate work, pays attention to detail.
• Possess strong working standards on HR compliance, Rules, Regulations, Procedures and organizations Value system.
• Ability to handle sensitive and confidential HR documents and information
• Ability to maintain respectful communication with individuals across the organization.

Language: Proficiency in both written spoken English and Hindi.

.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP\'s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

World Food Programme