Job Description

WFP encourages female candidates and people with disabilities to apply

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

TERMS AND CONDITIONS

• This vacancy is open to Indian National only.
• This vacancy is open to internal and external candidates.
• Only candidates under serious consideration will be contacted.
• A Written test will be used for Screening Candidates.
• Only recommended candidates will be retained on roaster for a period of two years and may be considered for similar positions from roaster.
• The Base Salary for this position is INR 49,210/- per month + 8.33% of Base Salary towards Social Security, also employee will be covered with medical benefits as per WFP \'s Plan. All Tax liability for payments from this contract are to be borne by the subscriber.

VACANCY DETAILS

Job Title: Business Support Assistant (Country Director\'s Office)

Grade: Level 4

Type of Contract: Service Contract

Duration: 1 Year (with possible renewable)

Reporting To: Business Support Associate

Duty Station: New Delhi

Date of Publication: 08 November 2023

Deadline of Application: 22 November 2023

JOB PURPOSE:

The candidate to perform business support functions in the front office and report to the Business Support Associate to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive)

Under the direct supervision of the Business Support Associate, the position will be responsible to perform the following duties:

• Gather information with clear direction to support in the drafting of routine correspondences and preparing reports as required.
• Provide a variety of coordination tasks for the Representative\'s office for office support, security.
• Support the CD office in various tasks related to meetings, travel arrangements, briefing packs by liaising with concerned staff. compliance, and security.
• Liaise with a variety of stakeholders - internal/external to assist in business support activities.
• Support processing and managing routine administrative and financial tasks, to contribute to the effective and timely management of services.
• Provide revision and proof-reading services for standard documents, to contribute to the preparation of accurate documentation.
• Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
• Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
• Identify simple discrepancies in data and documents, such as missing information, and report to supervisor in order to support clients to deliver their work.
• Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
• Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
• Provide back up support to the front office.
• Any other duties as assigned.

STANDARD MINIMUM QUALIFICATIONS

EDUCATION

Completion of secondary school education. Bachelor\'s degree in social sciences, Business/Public Administration, or related fields is an advantage.

EXPERIENCE

At least four or more years of progressively responsible work experience in general administrative work.

LANGUAGE

Fluent oral and written communication skills in English. Fluency in Hindi preferred.

KNOWLEDGE & SKILLS:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Good Drafting Skills
• Ability to stay focused and calm under pressure, multitasking
• Work with discretion and maintain high level of confidentiality

WFP COMMON STANDARDS OF BEHAVIOUR:

This is a team contributor role and following behaviours are expected:

• Leads by Example with Integrity

• Drives Results and Delivers on Commitments

• Fosters Inclusive and Collaborative Teamwork

• Applies Strategic Thinking

• Builds & Maintain Sustainable Partnerships

HOW TO APPLY

To be considered, interested candidates are invited to apply via ( ). Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

ABOUT WFP

The United Nations World Food Programme is the world\'s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP\'s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.

World Food Programme