Job Description

Division
EMB-SBU 1 COMMON
Job posted on
Sep 08, 2025
Employee Type
C-C8-Confirmed-HO Executive
Experience range (Years)
5 years - 10 years

Key Deliverables:

1.)

Meeting & Calendar Coordination:

Schedule and manage monthly MPRM meetings and other common meetings for SBU 1. Organize and facilitate CFT meetings across teams.
2.)

Financial & Invoice Management:

Ensure timely processing of invoices related to regulatory affairs, courier services, stationery, legalizations, petty cash, and other miscellaneous expenses. Manage Field Force Application-related expenses including license fees and digitalization costs. Oversee and process local expenses for subsidiaries as needed.

3.)

Procurement & Asset Management:

Initiate and raise Capex requests for tablets, laptops, printers, and other assets

-Create and manage FRNs, POs, and PRs for various operational needs- Procure inputs, mementos, and gifts for events and stakeholders
4.)

Sales Data & Reporting:

Compile and consolidate secondary sales data across countries Prepare MPRM formats for tracking secondary sales (division-wise, MDC, global brand, NP-specific). Generate EAPI data for Uganda, Kenya, and the Philippines. Prepare dashboards for primary and secondary sales of global brands.

5.)

Logistic support:

Coordinate and manage comprehensive domestic and international travel logistics including bookings, accommodations, Forex, and hospitality for senior leadership, overseas partners and visiting doctors, while ensuring adherence to SOPs. Plan, coordinate and execute diverse local and virtual events for the SBU, managing logistics, budgets, vendor relations and cross-functional collaboration to ensure seamless delivery and impactful experiences.

6.)

Documentation & Approvals:

Obtain necessary approvals for NPOs, field policies, MAT documents, and other regulatory or operational documents. Provide support to markets as and when required.
*

Preferred Attributes:

a.) Experience in a multinational or multi-market environment. b.) Familiarity with sales data reporting and dashboard preparation. c.) Exposure to regulatory and compliance documentation processes.