Job Description

We are seeking a knowledgeable and organized Conference Co-ordinator to join our team. The ideal candidate will have a strong background in scientific research and event management with at least 1 year of experience. You will coordinate program-related events, such as workshops, symposia and international conferences, while maintaining communication with international speakers and delegates. You will be responsible for coordinating both virtual and hybrid program-related events, managing client relationships and ensuring the smooth execution of scientific events.

Key Responsibilities

Client Acquisition

Identify and pursue potential clients to convert them into paying customers.

Sales Strategy Development

Develop and implement effective sales strategies to achieve targets and maximize revenue generation.

Pipeline Management

Manage and maintain a sales pipeline to track leads, opportunities, and conversions effectively.

Data Management

Maintain accurate records and databases for participant details, payment receipts and paper titles using designated tracking systems.

Escalation Management

Handle escalated queries and issues efficiently, ensuring timely resolution and customer satisfaction.

Website Maintenance

Monitor the organization's website for accuracy and handle any necessary corrections or updates promptly.

Reminder and Follow-Up Initiatives

Implement reminder and follow-up initiatives for presentation submissions, fee acknowledgements and document verifications to ensure timely completion.

Reporting

Prepare and present sales reports, forecasts and performance metrics to management regularly.

Other responsibilities

Coordinate program-related events, including workshops, symposia, international conferences and scientific events. Coordinate both virtual and hybrid program-related events, managing client relationships and ensuring the smooth execution of scientific events. Design scientific sessions for conferences, inviting professors, directors, managers, and executives from reputed organizations globally. Serve as the main point of contact for program chairs, session chairs, scientific committees, and invited speakers for conference content and communications. Form organizing committees and scientific squads with top-quality scientists in relevant research fields. Stay updated on new findings and current scientific inventions across related research fields. Provide valuable information to the scientific community to ensure successful events. Regularly report the status of conferences to the Director, Program Manager, and Team Leader. Lead external scientific communication with clients globally. Generate leads in terms of manuscripts and clients. Coordinate and manage scientific events, including CMEs, conferences, workshops and speaker sessions. Design new proposals based on market analysis. Prepare conference proceedings from the received manuscripts. Forecast team targets and ensure they are met. Provide valuable information to the scientific community to ensure successful events. Regularly report the status of conferences to the Director, Program Manager, and Team Leader.

Preferred Qualifications:

Excellent communication skills, both written and verbal. Experience with scientific event (International Conference) management. Strong networking skills within the scientific community. Ability to manage multiple projects and meet deadlines. Professional telephone etiquette. Up-to-date with current scientific affairs and research advancements. Strong organizational and project management skills. Ability to work independently and as part of a team. Ability to generate revenue by achieving registrations (Sales) for the conference.
Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person