Job Description

Business Coordinator

at

Ayisha's Food Products Pvt. Ltd.

Job Title:

Business Coordinator

Company:

Ayisha's Food Products Pvt. Ltd.

Department:

Sales Coordination & Administration

Reporting To:

General Manager / Sales Director

Location:

Kodungallur

Job Summary:

Ayisha's Food Products is seeking a dynamic and highly organized

Business Coordinator

to act as the operational bridge between the sales team and the order processing department. This role involves real-time coordination, tracking, and performance reporting while ensuring distributor compliance and structured communication across field and office teams.

Key Responsibilities:

Sales Team & Order Processing Coordination

Act as the point of contact between the

sales team

and the

order processing

/dispatch team. Ensure timely order fulfillment by closely coordinating logistics and processing. Track daily sales activities, calls made, visits done, orders booked, and collections achieved.

Payment & Collection Monitoring

Track outstanding payments from retailers and distributors. Prepare and circulate

daily collection plans

(route-wise). Coordinate with sales team to ensure proper follow-up and timely payment recovery.

Sales Team Performance & Reporting

Monitor the daily route plans, field activity, and performance of

TSMs, ASMs

, and

Zonal Managers

. Maintain and update visit schedules for all sales heads. Collect, compile, and present structured reports to management every

10 days

(1st, 11th, and 21st of each month). Ensure

meeting compliance

(online/offline) as per internal policy and record MoM (Minutes of Meeting).

Distributor Onboarding & Agreement Management

Draft standard

distributor agreements

and maintain versions. Cross-verify new distributor credentials, shop operations, and documentation. Assess

purchase quality

, payment behavior, and overall suitability of newly onboarded outlets.

Administrative and Miscellaneous Duties

Ensure adherence to SOPs and internal process flows. Support ad-hoc business analysis and audits as requested by management. Liaise with other departments (Accounts, Logistics, Marketing) for inter-functional coordination. Maintain confidentiality and professionalism in all business matters.

Required Skills:

Strong coordination, communication, and multitasking abilities Excellent command over MS Excel, Word, and reporting tools Knowledge of FMCG/food distribution operations preferred Fluency in English, Malayalam and additional languages an added advantage Well-organized, detail-oriented, and proactive in follow-up

Qualifications & Experience:

Graduate/Post-Graduate in relevant field

Minimum 3-5 years of experience

in sales coordination or administrative support (FMCG preferred) Prior experience handling sales/distribution coordination will be an added advantage

Employment Type:

Full-time

Compensation:

As per industry standards

Work Location:

Office

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?25,000.00 per month

Schedule:

Day shift Fixed shift
Ability to commute/relocate:

Kodungallur, Kerala: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

If not from Kodungallor, where from are you?
Experience:

Sales coordination: 3 years (Preferred)
Location:

Kodungallur, Kerala (Preferred)
Work Location: In person

Expected Start Date: 01/08/2025