Job Description

Job Title:

Branch Purchase Coordinator

Location:

Bilaspur

Department:

Purchase & Logistics

Reporting To:

Head - Purchase / Branch Manager / Management

Job Summary:

The Branch Purchase Coordinator will be responsible for handling all purchase-related coordination work at the branch level. This includes collecting requisitions, generating purchase orders, following up with vendors, managing documentation, and reporting. The role requires strong communication, documentation, and follow-up skills to ensure timely and accurate procurement operations.

Key Responsibilities:

Collect purchase requisitions from all branches and consolidate them. Coordinate daily with the Purchase Head regarding routine procurement needs. Generate purchase orders (POs) and maintain proper documentation and reports. Take order confirmations from vendors via email and WhatsApp. Follow up regularly with vendors for timely dispatch of goods. Coordinate with logistics team for inward transfers from manufacturing units or suppliers. Coordinate with vendors for invoices and enter material receipt vouchers in the system (transit center). Collect and compile the Daily Material Received Report from all concerned branches. Verify and validate invoices, mention payment dates clearly, and submit documents to the accounts department. Create and maintain item master data with all mandatory fields updated. Maintain and update the vendor database regularly for accuracy and tracking. Coordinate with vendors for product samples and maintain proper records of samples received. Ensure company data and documents are handled confidentially and are not shared without official approval from the department head. Share daily work status and updates with the reporting manager. Carry out any other task assigned by the management from time to time.

Qualifications & Experience:

Graduate in Commerce / Business Administration or relevant field. 1-3 years of experience in purchase coordination, preferably in retail, building materials, or trading companies. Knowledge of procurement processes, vendor management, and basic accounting is preferred.

Skills Required:

Good communication and follow-up skills (both verbal and written). Proficiency in MS Excel, Email, and basic ERP/Tally systems. Strong organizational and documentation skills. Ability to multitask and handle pressure in a fast-paced environment. High level of responsibility and attention to detail.
Job Types: Full-time, Permanent

Pay: ?15,000.00 - ?18,000.00 per month

Schedule:

Day shift
Work Location: In person