Job Description

Location:

On-site - Gurgaon (Gurugram), India

Hours:

Full-time, India business hours with UK overlap as needed

Reports to:

Founder / Finance Lead

Type:

Full-time

Role Summary

We're hiring a hands-on

Bookkeeper / Finance Executive

to maintain accurate books across a

group of companies

, keep tight financial controls, manage

UK VAT

compliance, and deliver cashflow visibility for decision-making. You'll run day-to-day bookkeeping, month-end close, VAT, and management reporting in

FreeAgent

, working closely with leadership and our external accountant. This role is

office-based in Gurgaon

.

Responsibilities

Core Bookkeeping & Controls (FreeAgent)

Maintain ledgers for multiple entities in FreeAgent:

Bills

,

Expenses

,

Banking

,

Contacts

. Own

bank feeds & reconciliations

(Open Banking); maintain

bank rules

and Auto-Explain. Raise/manage

sales invoices

(including recurring), dunning/reminders, and payment allocation. Record

intercompany transactions

and journals; maintain a clear audit trail. Month-end close: accruals, prepayments, fixed assets & depreciation, and balance sheet reconciliations.

UK VAT & Compliance

Prepare and submit

MTD-compliant VAT returns

in FreeAgent; reconcile VAT control accounts monthly. Apply correct treatment for

PVA

, reverse charge, and cross-border services where applicable. Maintain documentation for HMRC reviews; liaise with external accountant when needed.

Cashflow & Management Reporting

Build and update a

13-week cashflow forecast

(FreeAgent + Google Sheets). Produce monthly

management packs

: P&L, balance sheet, cashflow, variance analysis, and commentary with risks/opportunities. Track AR/collections (debtor days), AP (creditor days); schedule

payment runs

and manage suppliers.

Operational Finance

Expenses & cards: categories, receipt capture (mobile app), mileage rules, and policy compliance. Coordinate payroll inputs (to bureau or within FreeAgent if UK-based teams involved); maintain statutory calendars. Maintain customer/supplier master data; ensure accurate

revenue recognition

and project tagging (where used).

Requirements

Must-haves

3-5+ years bookkeeping for

multi-entity

SMEs or agencies. Strong, practical

UK VAT

experience and MTD submissions. Proficiency with

FreeAgent

(multi-company): bank feeds, invoicing/recurring invoices, VAT returns, journals, reports. Strong Excel/Google Sheets skills (cashflow and analysis). High attention to detail, ownership mindset, reliable to monthly deadlines. Willingness to work

on-site in Gurgaon

.

Nice-to-haves

Experience cleaning historical records or migrating into FreeAgent. Familiarity with Stripe/PayPal integrations, receipt capture workflows, and Projects/Time in FreeAgent. Exposure to

group consolidation

and intercompany eliminations (off-system). AAT Level 3/4 or ACCA/CIMA part-qualified.

KPIs / Success Measures

Month-end close

by

BD+7

with reconciled bank/VAT/BS accounts.

Zero late VAT filings

; accurate VAT reconciliations monthly.

Cashflow forecast accuracy

within 5-10%. Improved

debtor days

and timely AP runs. Clean data and audit trail; minimal rework.

Working Arrangement

On-site

in Gurgaon (Gurugram), India; regular collaboration with UK leadership and external accountants. Occasional UK-overlap for payment runs, close, and leadership reviews.

How to Apply

Send your CV/LinkedIn and a short note covering:

Your

FreeAgent

experience (number/type of entities, VAT complexity), Examples of VAT filings and cashflow models you've delivered, Systems/integrations you've used (bank feeds, Stripe/PayPal, receipt capture), Availability and preferred start date.
Job Type: Full-time

Pay: ₹10,191.69 - ₹39,993.09 per month

Benefits:

Paid time off
Work Location: In person