Job Description

Key Responsibilities:
xc2xb7 Invoice Preparation and Management:
o Prepare and issue accurate invoices to customers based on sales orders, contracts, or service agreements.
o Ensure all necessary information is captured correctly, including pricing, discounts, taxes, and payment terms.
o Process adjustments, credit notes, or refunds as required and communicate with customers effectively.
xc2xb7 Data Entry and Record Keeping:
o Accurately enter billing data into the accounting system and maintain a record of invoices.
o Ensure timely updates of customer accounts to reflect billing, payments, and adjustments.
o Maintain billing-related documentation and filing systems to ensure easy retrieval.
xc2xb7 Payment Tracking:
o Monitor accounts receivable to ensure timely payments.
o Follow up on overdue accounts and manage customer communication regarding payment issues.
o Reconcile customer payments with invoices and assist in resolving discrepancies.
xc2xb7 Reporting and Reconciliation:
o Assist in the preparation of billing and financial reports, ensuring that all billing activity is recorded correctly.
o Reconcile billing records with the general ledger to ensure accurate financial reporting.
o Support month-end and year-end closing processes related to billing.
xc2xb7 Compliance and Accuracy:
o Ensure compliance with relevant tax laws and company policies during the billing process.
o Stay updated on changes in tax regulations, billing procedures, and industry standards.