Job Description

Position - E-Way Bill & Documentation Executive (Dispatch Department)

Role Overview

The E-Way Bill & Documentation Executive is responsible for creating and managing all statutory and dispatch-related documents, including E-Way Bills, delivery challans, transport papers, invoices support documentation, and shipment tracking records. The role ensures 100% compliance with GST transport regulations and smooth coordination for dispatch movements.

Key Responsibilities

Create and manage E-Way Bills on the government portal for all material dispatches. Prepare and issue supporting dispatch documents such as: Delivery Challan Packing List Transporter Copy / LR Copy / Gate Pass Invoice support documents Verify material details, quantities, vehicle numbers, customer address, HSN codes & distance before generating documents. Ensure on-time document preparation to avoid dispatch delays. Coordinate with Dispatch, Logistics, Transporters & Sales teams. Maintain daily tracking of dispatch documents & transport record register. Responsible for reconciliation of dispatched vs. invoiced materials. Manage filing & documentation (physical and digital). Support audit activities by providing documentation & compliance records. Follow statutory rules under GST, E-Way Bill norms, and company SOPs. Update ERP system with movement details and dispatch completion status.

Basic Requirements

Education: Minimum Graduate (Any stream), preference to B.Com / BBA / Supply Chain graduates. Experience: 1-3 years in E-Way bill generation, documentation or dispatch operations in manufacturing / logistics / warehousing industry.

Mandatory Skills:

Knowledge of E-Way Bill Portal & Transport regulations Basic knowledge of GST, HSN / SAC codes and transport distance rules ERP / Tally / SAP material entry experience Strong MS Excel & documentation handling Preferred: Familiarity with LR entry, freight documentation & logistics coordination

Key Competencies

Accuracy & attention to detail Strong coordination and communication skills Ability to work with time-bound dispatch deadlines Organised & structured documentation habits Problem-solving mindset and proactive follow-up Organized, responsible, and disciplined work approach
Job Types: Full-time, Permanent

Pay: ?18,000.00 - ?25,000.00 per month

Benefits:

Health insurance Provident Fund
Work Location: In person