Job Description

- Billing Executive (Modern Trade, E-Commerce & Quick Commerce)

Location: Mumbai (Head Office)

Department: Sales Admin / Finance

Reports To: Sales Admin Manager / Finance Controller

Role Overview

We are looking for a detail-oriented and proactive Billing Executive to manage invoicing, order processing, and reconciliation for Modern Trade, E-Commerce, and Quick Commerce channels. This role is critical to ensuring smooth order-to-cash operations with accuracy, compliance, and speed. The Billing Executive will act as the link between the Sales team, Finance team, and Channel Partners (Blinkit, Zepto, BigBasket, Reliance, D-Mart, etc.), ensuring correct billing and documentation at all times.

Key ResponsibilitiesBilling & Invoicing

Prepare and process invoices for Modern Trade, E-Commerce, and Quick Commerce customers. Ensure timely, accurate generation of sales invoices in line with channel-specific requirements. Apply correct GST rates, discounts, schemes, and promotional claims. Coordinate with logistics/warehouses for dispatch details and generate relevant e-way bills.
Order Processing & Coordination

Validate purchase orders received from channel partners before processing. Liaise with Sales, Warehouse, and Logistics teams for stock availability and timely dispatch. Ensure proper mapping of SKUs, product codes, and barcodes as per partner portals.
Reconciliation & Compliance

Maintain billing records and reconcile invoices with channel debit/credit notes. Track receivables and support the Accounts Receivable team in follow-ups. Handle TDS/TCS deductions, short payments, and claims raised by partners. Ensure compliance with GST, Company policies, and statutory requirements.
Reporting & Documentation

Maintain daily/weekly billing trackers for each channel. Share MIS reports on billing status, pending claims, and reconciliations. Provide support during audits by ensuring proper documentation of invoices and credit/debit notes.
Key Skills & Competencies

Strong knowledge of billing processes, GST, TDS/TCS, and credit note handling. Familiarity with Modern Trade and E-Com partner portals (e.g., Blinkit, Zepto, BigBasket, etc.). Hands-on experience in ERP/Tally/Odoo (exposure to Odoo will be an advantage). Good MS Excel skills (VLOOKUP, Pivot Tables, basic formulas). High attention to detail, accuracy, and ability to meet deadlines. Strong coordination and communication skills to interact with multiple internal and external stakeholders.
Qualifications & Experience

Bachelor's degree in Commerce/Accounting/Finance (B.Com or equivalent). 2-4 years of experience in billing, sales admin, or accounts receivable, preferably in FMCG / Consumer Goods. Prior experience with Modern Trade / E-Commerce billing is a strong plus.
What We Offer

Opportunity to work with a fast-growing FMCG brand scaling rapidly across India. Exposure to Modern Trade & E-Com industry dynamics. A collaborative, growth-oriented work culture.
Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

Food provided Health insurance Paid sick time Paid time off Provident Fund
Application Question(s):

Can you reliably commute to Kandivali West, Mumbai? Are you ok with the salary offered?
Work Location: In person