Job Description

1. Billing & Invoicing

Prepare invoices for

new vehicle sales

,

service jobs

,

spare parts

, and

accessories

through the DMS system. Ensure the correct application of taxes, discounts, schemes, and offers as per OEM guidelines. Verify customer details, vehicle details, chassis & engine numbers before generating invoices. Reconcile billing data with daily sales reports.

2. DMS Operations

Handle all billing entries and updates in DMS (Autosoft, Autoline, Tally-integrated DMS, or OEM-specific system). Maintain records of bookings, delivery orders, credit notes, and payment receipts. Update stock-out entries whenever a vehicle or part is billed. Ensure proper closure of service job cards in the DMS.

3. Documentation & Record Management

Maintain billing files, supporting documents, and audit-ready records. Coordinate with the Sales/Service team to confirm required documents (ID proofs, customer declarations, finance documents). Ensure the accuracy of insurance, warranty, accessories, and RTO billing documents.

4. Coordination

Liaise with the

Accounts team

for payment confirmation, mode of payment, and reconciliation. Coordinate with the

Sales team

for delivery readiness and final invoice approval. Work with the

Service & Spare Parts

teams to ensure timely job card billing and closure. Support the

RTO/Finance

team with required billing documents.

5. Compliance & Reporting

Ensure billing accuracy as per dealership policies and OEM audit standards. Prepare daily, weekly, and monthly billing reports. Support internal and external audits with necessary documents. Report any discrepancies or errors immediately to the Billing/Accounts Manager.

Qualifications & SkillsEducation

Graduate in B.Com, BBA, or any related field. Diploma in Accounting/Automobile Administration is an added advantage.

Experience

2-4 years of experience in billing (automobile dealership preferred). Experience working in DMS systems (Autosoft, Autoline, CDK, Tally-integrated DMS, etc.) is an added advantage.

Skills

Good knowledge of GST, billing processes, and basic accounting. Familiarity with DMS operations and invoice generation. Strong attention to detail and accuracy. Good communication and coordination skills. Ability to work under pressure and meet timelines.
Job Type: Full-time

Work Location: In person