Job Description

1.

Billing and Invoicing:

Prepare and generate E-Invoices & E-way bills based on sales orders, contracts, or other related documentation. Ensure the accuracy of E-Invoices, including taxes, discounts, and other applicable charges. Monitor and track overdue payments and follow up with customers for timely collections. Ensure that all required documents (e.g., invoices, packing lists) are attached and accurate before dispatch. Coordinate with the production team to ensure that the right products are picked and packed for delivery.
2.

Dispatch Management:

Organize and schedule dispatch operations, co-ordinate with transporter for dispatch of goods on time Ensure the timely dispatch of goods based on customer orders and shipping schedules. Monitor shipment progress and track the movement of goods to ensure timely delivery.
3.

Record Keeping and Documentation:

Maintain and update billing records in the accounting system. Ensure all billing documents are filed and stored in an organized manner. Update client information and payment history regularly in the system. Update inventory systems and databases to reflect the dispatched items and quantities.
4.

Payment Processing:

Process payments received from clients, ensuring correct allocation to respective accounts. Coordinate with the finance department to reconcile payments and outstanding balances.
5.

Handling Customer Inquiries:

Respond to customer inquiries related to billing issues, disputes, and clarifications. Resolve billing discrepancies in a timely manner and escalate unresolved issues to senior management. Work with the sales or customer service team to ensure accurate billing details.
6.

Reporting:

Prepare and provide billing-related reports to management as needed. Assist with financial reporting related to revenue recognition, aging reports, and financial audits.
7.

Compliance and Taxation:

Ensure that all billing processes comply with relevant tax laws and regulations. Work with the accounting team to ensure that applicable taxes are correctly applied.
8.

Collaboration:

Collaborate with other departments (sales, finance, and customer service) to ensure a smooth billing process. Participate in process improvement initiatives to streamline billing procedures.

Required Skills and Qualifications:

Education:

A Bachelor's degree in Commerce, Accounting, Business Administration, or a related field is preferred.

Experience:

Minimum 1-2 years of experience in billing, accounting, or a related field.

Technical Skills:

Proficiency in accounting software (Tally Prime). Familiarity with Microsoft Office Suite (Excel, Word). Knowledge of invoicing systems and financial procedures.

Attention to Detail:

Strong focus on accuracy, ensuring that invoices and financial records are correct.

Communication Skills:

Ability to effectively communicate with clients and internal teams to resolve billing-related issues.

Problem-Solving Skills:

Ability to handle billing discrepancies and offer solutions.

Time Management:

Capable of handling multiple tasks, ensuring that billing deadlines are met.

Preferred Skills:

Experience in the industry:

Experience in manufacturing industries may be advantageous.

Certifications:

Certification in accounting (Tally) may be preferred.
Job Type: Full-time

Pay: Up to ?15,000.00 per month

Work Location: In person