Job Description

Company Description Air Charter Service are the number one aviation broker globally. Having started in the basement of our Chairman
s home, we now employ over 600 people across the globe and provide brokering services to our Cargo; Commercial and Private Jet clients. We have an exciting opportunity for an experienced contract administrator to join our Bids department. Supporting the Bids & Tenders Team, you will be responsible for mainly contract administration, from creation of new standard contracts, implementing and tracking. This is very much a lynchpin role for the department organising the workflow for the team and ensuring the department works smoothly. LIFE AS A CONTRACTS COORDINATOR

• Vendor On-boarding- registering new clients, ensuring all correct information and documentations is required
• Assist in the preparation, submission, record-keeping of Request for Proposals (RFP), Invitation to Tenders (ITT) and Bids (government and non-governmental).
• Co-ordinating with various departments (such as Legal, Compliance and individual brokers).
• Checking terms and conditions to ensure all relevant information is completed, signed and filed correctly
• Ensuring that the information library of information is accurate and kept up to date at all times
• General Administrative Tasks / diary management for team / chasing signatories/ DocuSign/ formatting/ stationery etc.
• First port of call for incoming enquiries
• Checking the departments inbox
  organising and checking team workload
• Reading through Bid documentation and assisting Bid Manager with any administrative tasks connecting to this
• Liaising with Legal to discuss any Legal obligations that might be asked
• Liaising with Compliance to discuss any obligations we may need to fulfil.

Qualifications THE PERSON

• Manage time efficiently as there will be deadline driven submissions.
• Maintain effective inter-departmental communications
• Prior experience with contract administration and document management
• Familiar with reading and understanding legal contracts
• Familiarity with portals such as SAPAriba, eBuy, Bidding Source, GeM, eProcurement and tendering processes of private organisations
• Outstanding written and verbal communication skills
• Excellent attention to detail and strong organisational skills
• Self-motivated with an eagerness to learn
• Ability to have a commercial outlook
• Ability to work independently, while also collaborating with teams internal to / outside of ACS.
• Resilient with the ability to think out-of-the box
• Personal values are aligned to ACS and our mission to deliver beyond expectations
• Proficient in MS office packages

Additional Information WHAT IS IN IT FOR YOU

• Free breakfast in our onsite canteen
• Continued professional development
• Private healthcare and pension
• 22 days holiday per year which increases with length of service
• 10 days Indian Public holiday in a year
• A friendly fun and very exciting environment enhanced with regular company-funded social events such as socials and seasonal parties

Diversity and Inclusion Here at ACS we