Job Description

We are seeking a highly organized and detail-oriented Bids & Proposals Specialist to support executive operations and manage the end-to-end process of proposal and bid preparation. The ideal candidate has a strong background in content writing, project coordination, and executive assistance, with the ability to craft persuasive materials, manage deadlines, and maintain efficient workflows across departments.

This role requires a professional who thrives in a fast-paced, international environment and can balance administrative precision, creative writing, and digital communication, including basic social media planning and management.



Core Competencies



Excellent written and verbal communication skills with strong business writing acumen. Proven experience in bids and proposal writing, including editing, formatting, and submitting polished documents. Strong organizational and project management skills -- able to manage multiple priorities and stakeholders. High attention to detail with an analytical and creative mindset. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with CRM tools, project management systems, and collaboration software (Teams, Asana, or similar). Understanding of social media management and content scheduling tools (e.g., Buffer, Hootsuite, or native platform scheduling). Discretion, professionalism, and the ability to handle sensitive information with integrity. A proactive, self-driven, and adaptable attitude in a fully remote environment.

Job Responsibilities:

Bids, Proposals & Content Writing

Research, draft, and prepare grant proposals, bids, and RFP responses. Edit and refine written submissions to ensure clarity, alignment with brand tone, and adherence to requirements. Collaborate with executives and subject matter experts to gather input and create compelling narratives. Maintain a repository of proposal templates, case studies, and reference materials for future use. Develop and write content for internal and external communications (reports, presentations, newsletters, etc.).

Social Media Planning & Communications

Assist in developing, scheduling, and publishing social media content aligned with organizational goals. Coordinate with leadership for content approvals and ensure posts reflect professional and brand standards. Track engagement and suggest improvements for reach and messaging consistency.

Project Coordination

Support project timelines, deliverables, and stakeholder communication. Organize and track progress across multiple ongoing projects and ensure timely completion. Coordinate with internal teams to collect updates, documents, and status reports. Oversee administrative functions that support project workflows, including scheduling and correspondence.

Executive Assistance

Provide direct support to senior leadership, including email management, calendar coordination, and meeting organization. Prepare executive summaries, presentations, and briefing materials. Manage travel arrangements, expense tracking, and follow-ups on assigned tasks. Serve as a liaison between executives and cross-functional teams, ensuring smooth communication and task alignment.

Requirements:

Bachelor's degree in Communications, Business Administration, English, or a related field. Minimum 3-5 years of experience in bids/proposal writing, project management, or executive support. Demonstrated experience preparing and editing proposals, grants, or business documents. Strong command of written English and the ability to adapt writing style to audience and purpose. Experience with social media planning, scheduling, or content management. Experience working in an international or multicultural setting is an advantage. Excellent organizational, multitasking, and prioritization skills. Tech-savvy and comfortable with remote work tools and digital collaboration platforms.

Minimum Technical and Work Environment Requirements:

Internet Connection: Primary internet connection with a minimum speed of 15 Mbps. Backup internet connection with at least 10 Mbps. Backup connection must be capable of supporting work during a power outage. Primary Device: Desktop or laptop equipped with at least: Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor. A minimum of 8 GB RAM. Backup Device: Must meet or exceed the performance of an Intel Core i3 processor. Must be functional during power interruptions. A functioning webcam. A noise-canceling USB headset. A quiet, dedicated home office space. Peripherals and Workspace: A smartphone for communication and verification purposes.

Benefits:

Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth. Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field. Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward. Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards. Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment. * Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.