Job Description

Objectives of this role:- Leading the end-to-end bid process, including opportunity identification through tender portals- Developing and executing bid strategies that align with the company\'s goals and client requirements.- Develop high quality PowerPoint presentations and client submission documents- Coordinating with various teams, including sales, operations, technical, legal and finance to ensure all aspects of a bid are addressed.- Managing bidding budgets, resources and timelines to ensure on-time and high-quality proposal submissions.- Identifying new business opportunities by monitoring public and private sector tender portals.- Maintaining comprehensive and accurate bid documentation, including bid files, records of communication and pricing information.- Ensuring compliance with EXL, client requirements, regulations and industry standards.- Monitoring and evaluating bid performance metrics to identify areas for improvement.Your key tasks:- Lead and coordinate the entire bid management process, including creating bid project plan, establishing timelines and RASCI matrix- Develop compelling and persuasive bid content, including standard / corporate responses.- Collaborate with internal stakeholders, such as sales, operations and subject matter experts, cross-functional teams to gather information and draft/ consolidate responses- Develop compelling collaterals in MS PowerPoint, Word and Excel for client submission.- Coordinate and facilitate bid review meetings, ensuring key stakeholders provide input and address concerns or issues.- Coordinate with legal and compliance teams to ensure bid proposals meet all legal and regulatory requirements.- Secondary research on market, industries, specific logos and key stakeholder profiles.Desirable tasks:- Monitor and track bid performance metrics, analysing win/loss data to identify trends and areas for improvement.- Conduct post-bid analysis and debrief sessions to identify areas of improvement and implement lessons learned for future bids.- Continuously refine and improve bid processes, templates and best practices to enhance efficiency and effectiveness.- Stay updated on industry trends, market insights and emerging best practices in bid management.- Identify and evaluate new business opportunities through market research, competitor analysis and client needs assessment.Required skills and qualifications:- Bachelor\'s degree with minimum 6-7 years of experience as a bid manager, proposal manager or a similar role- Experience in managing bids for complex international projects or large-scale contracts- Demonstrated success in winning bids through effective proposal management.- Strong understanding of the bid lifecycle, proposal writing, development and contract negotiation.- Proficiency in MS Office suite - PowerPoint, Word and Excel (any additional experience in designing software like Correl Draw, Adobe will be an added advantage)- Attention to detail and high accuracy in bid preparation and review.- Ability to collaborate and interact with cross-functional teams including senior leaders and influence stakeholders at various levels.Preferred skills and qualifications:- Ability to create visually appealing and engaging bid presentations.- Strong project management skills, with the ability to prioritise tasks, meet deadlines and manage multiple bids simultaneously.- Exceptional organisational and time management skills.- Excellent analytical and problem-solving skills to deal with ambiguous and dynamic situations and requirements- Excellent written and verbal communication skills, with the ability to present complex information clearly and persuasively.

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