Coordination with vendors (Avanish Piaggio, Porter, tyre suppliers, service centers, etc.) for invoice submission and clarifications.
Monitoring invoice timelines and ensuring compliance (not beyond 15-30 days).
Vendor agreements, pricing discussions, and handling discrepancies/escalations.
2. Finance & Payments
Raising and tracking money requests with Finance.
Following up on pending invoices and approvals.
Preparing justifications and detailed reports for reimbursements and special cases.
3. Operations & Fleet Management
Preventive Maintenance Services (PMS) management for the fleet.
Tyre purchase & installation tracking (ODO, vendor, invoice data).
Monitoring Porter usage (vehicles shifted, spare movements, bookings, invoice value) and preparing cost analysis reports.
Implementing service-related cost control measures.
4. Team Communication & Reporting
Communicating invoice/service policies to teams and vendors.
Arranging vendor calls/meetings for billing and service issue resolutions.
5. Process Improvements & Systems
Onboarding vendors to reduce dependency on KODO.
Supporting RAMP Garage Management App implementation.
Standardizing processes for invoice submission and reporting.