Job Description

We are seeking a highly organized and detail-oriented Backend Executive to join our dynamic project team. This crucial role will be responsible for managing all project-related documentation and handling internal and external communications, primarily via email. The ideal candidate will ensure seamless information flow, maintain accurate records, and support the project team in achieving its objectives through efficient administrative and communication management.

Key Responsibilities:

Documentation Management:

Create, organize, and maintain comprehensive project documentation, including project plans, reports, meeting minutes, technical specifications, user manuals, and other relevant records. Ensure all documents are properly version-controlled, stored in designated repositories, and easily accessible to team members. Review documents for accuracy, completeness, and adherence to established standards and templates. Assist in preparing presentations and reports for various stakeholders.

Email Communication & Correspondence:

Manage the project team's central email correspondence, including drafting, sending, and organizing emails. Filter and prioritize incoming emails, ensuring timely responses or forwarding to the appropriate team members. Maintain a professional and consistent tone in all written communications. Track and follow up on pending email actions and requests.

Administrative Support:

Provide general administrative support to the project team, including scheduling meetings, preparing agendas, and coordinating logistics. Assist in data entry and maintaining project-related databases. Facilitate communication between different project stakeholders (internal and external). Support the project manager with various tasks as needed to ensure smooth project execution.

Information Flow & Archiving:

Establish and maintain efficient systems for information sharing and retrieval within the project team. Ensure proper archiving of completed project documentation and communications for future reference and compliance.

Qualifications:

Education:

Bachelor's degree in Business Administration, Communications, Project Management, or a related field.

Experience:

1-3 years of experience in an administrative, documentation, or project support role, preferably within a project-driven environment.

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Familiarity with document management systems (DMS) or project management software (e.g., Jira, Asana, Trello) is a plus. Excellent typing speed and accuracy.

Skills & Competencies:

Exceptional Organizational Skills:

Ability to manage multiple tasks, prioritize effectively, and maintain meticulous records.

Strong Written Communication:

Excellent command of English with proven ability to draft clear, concise, and professional emails and documents.

Attention to Detail:

High level of accuracy in all documentation and communication tasks.

Proactive & Self-Motivated:

Ability to work independently and take initiative to resolve issues.

Interpersonal Skills:

Ability to communicate effectively and collaborate with team members and stakeholders.

Time Management:

Efficiently manage workload and meet deadlines.

Problem-Solving:

Ability to identify and address administrative and communication challenges.

What We Offer:

A challenging and rewarding role in a fast-paced project environment. Opportunity to work with a collaborative and supportive team. Professional growth and development opportunities.
Job Type: Full-time

Pay: ?9,125.07 - ?11,000.00 per month

Benefits:

Flexible schedule Health insurance Paid time off Provident Fund
Schedule:

Day shift
Work Location: In person