Job Description

Key Responsibilities:

Sales & Backend Support

Assist Sales Executives with all back-office activities to ensure successful sales transactions. Prepare and share quotations based on inputs from Sales Executives using

Excel and Word

, convert to PDF, and send for approval. Handle quotation revisions as required. Maintain proper filing and records of client Purchase Orders (POs).

Vendor Coordination

Share client requirements with vendors for quotation purposes. Issue vendor POs after negotiation (done by Sales Executive or self). Coordinate with vendors regarding order processing, delivery timelines, rate updates, credit notes, and incorrect billing issues. Follow up with vendors until invoice or delivery-related issues are resolved. Share vendor payment-related mails with seniors.

Order Processing & Documentation

Check client credit limits before processing orders and inform the Sales Executive if limits are exceeded. Attach measurement sheets (especially for doors) to initiate production. Prepare

Proforma Invoices

for advance payment cases. Coordinate delivery schedules and inform the logistics team one-day prior for Delivery Challan preparation and document arrangements. Collect Delivery Challans, Invoices, and related documents from logistics or office assistants. Verify all documents for accuracy, especially invoices and receipted delivery challans. Highlight discrepancies to seniors and coordinate with vendors for corrections.

Accounts & Billing Coordination

Submit all sales documents (Sales PO, Delivery Challan, Tax Invoice, etc.) to the Accounts Department with complete billing details. Follow up with Accounts for timely bill issuance and dispatch to client sites/offices. Ensure receipt of acknowledged copies from clients. Initiate Debit Note requests to Accounts as per senior instructions and share with clients.

Payment Follow-up & Reporting

Support Sales Executives with outstanding payment follow-ups. Handle disputes related to short payments, late payments, and rate differences. Share

weekly payment recovery status

with management. Coordinate with Accounts on billing and payment updates.

MIS & Reporting

Prepare and share

MIS reports

as requested by management. Assist the sales team with sales and performance reports.

Skills & Requirements:

Proficiency in

MS Excel, Word, and basic documentation tools

Strong coordination and follow-up skills Good communication (email & verbal) Ability to multitask and manage documentation accurately Basic understanding of sales operations, billing, and vendor management Attention to detail and problem-solving mind-set
Job Type: Full-time

Pay: From ?25,000.00 per month

Work Location: In person