Job Description

Job Title: Back Office Executive

Company:

Himalaya International

Location:

Kolkata

Department:

Operations / Administration

Job Summary

The Back Office Executive will be responsible for providing administrative, documentation, and coordination support to ensure smooth day-to-day operations. The role involves handling data, internal coordination, record maintenance, and assisting various departments such as sales, accounts, production, and HR.

Key Responsibilities

Administrative & Documentation

Maintain and update records, files, and databases (physical & digital) Prepare quotations, work orders, invoices, delivery challans, and MIS reports Handle email correspondence and internal communication Maintain client, vendor, and project documentation

Coordination & Support

Coordinate with sales, production, purchase, and dispatch teams Follow up on pending tasks, approvals, and documents Assist in order processing and project tracking Support HR with attendance, leave records, and basic employee data

Data & Reporting

Enter and verify data in Excel / ERP / accounting software Prepare daily, weekly, and monthly reports as required Maintain accuracy and confidentiality of company information

General Office Support

Handle phone calls and visitor coordination Support management with reports and presentations Any other back-office or administrative task assigned by seniors
Required Skills & Qualifications

Graduate in any discipline (Commerce preferred) 1-3 years of experience in back office / admin role (manufacturing or project-based company preferred) Proficiency in MS Excel, Word, and email communication Basic knowledge of billing, purchase, or accounting is an advantage Good coordination, communication, and organizational skills Ability to multitask and meet deadlines
Desired Attributes

Detail-oriented and organized Reliable and responsible Team player with a proactive attitude Ability to work under pressure
Working Conditions

Full-time, office-based role Working days as per company policy
Job Type: Full-time

Pay: ?11,085.07 - ?29,611.81 per month

Work Location: In person