Job Description

- Back Office Executive

Job Title: Back Office Executive
Department: Administration / Operations
Reporting To: Operations Manager / Office Head

Job Purpose:

To manage and support all back-office operations in the gems and jewellery business, ensuring smooth administration, accurate record-keeping, coordination with production, sales, and accounts teams, and efficient handling of office processes.

Key Responsibilities:

Maintain accurate records of production, inventory, sales, and purchase orders. Prepare and maintain files for gold, diamonds, gemstones, and finished jewellery items. Ensure all reports and documents are updated regularly for management review. Assist in tracking raw materials, semi-finished, and finished jewellery stock. Coordinate with warehouse and production teams for stock reconciliation. Maintain stock registers and prepare reports on consumption and availability. Act as a point of contact between production, sales, marketing, and accounts teams. Ensure smooth internal communication and workflow. Follow up on pending tasks, approvals, and documents. Handle office correspondence, emails, and internal memos. Assist in organizing meetings, preparing presentations, and office scheduling. Support compliance and documentation for audits. Assist accounts team in invoice preparation, purchase bills, and payment tracking. Maintain records of vendor bills, receipts, and expense reports. Process Improvement & Reporting Suggest improvements in office workflow and documentation processes. Prepare weekly/monthly reports for management on back-office operations.
Job Types: Full-time, Permanent, Fresher

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits:

Food provided Provident Fund
Work Location: In person