Job Description

Position:

Back Office Executive - Import & Export

Experience:

2-3 years

Salary:

Up to ?35,000 per month

Industry:

Chemical Industry - Makeup & Cosmetic Products (Import & Export Operations)

Job Summary

We are looking for a meticulous and well-organized

Back Office Executive

to manage end-to-end

import and export documentation and processes

for overseas, etc shipments. The role requires strong communication skills, attention to detail, and the ability to coordinate with suppliers, clients, and internal departments to ensure smooth international trade operations.

Key Responsibilities

Handle the complete import & export process including documentation, compliance, and shipment tracking. Prepare and manage shipping documents (Invoices, Packing Lists, Bill of Lading, Airway Bill, Certificate of Origin, etc.). Coordinate with overseas, etc suppliers, freight forwarders, and customs agents. Monitor shipments and update relevant stakeholders on progress. Ensure compliance with international trade regulations and company policies. Maintain accurate records of import/export transactions and prepare reports. Liaise with banks for LC (Letter of Credit), payment documentation, and other trade finance requirements. Resolve any discrepancies or issues related to shipments and documentation.

Requirements

Graduate in any discipline (International Trade/Logistics preferred). 2-3 years of experience in import & export operations. Fluent verbal and written communication skills in English. Strong organizational and documentation management skills. Knowledge of INCOTERMS, shipping regulations, and customs clearance processes. Proficiency in MS Office and familiarity with ERP systems.
Job Types: Full-time, Permanent

Pay: Up to ?35,000.00 per month

Work Location: In person