Job Description

Job Title:

Back Office Executive

Department:

Operations / Administration

Location:

Apollo Kitchen Equipment's and Services Pvt. Ltd.

Job Purpose:

To support the front office and sales/technical teams by handling administrative, documentation, and coordination tasks related to kitchen equipment orders, client communications, and internal operations.

Key Responsibilities:

Documentation & Data Entry

Prepare and maintain sales quotations, purchase orders, delivery challans, and invoices. Update and manage BOQs (Bill of Quantities), AMC/Warranty records, and client databases. Ensure accuracy in Excel and ERP entries.

Client Coordination

Follow up with clients for pending documents, payments, or approvals. Handle email communications professionally. Maintain records of calls and feedback.

Support to Sales & Technical Team

Coordinate with sales and service teams regarding order status, dispatch, and installation schedules. Assist in preparing technical submittals and project documentation. Help manage inventory reports and equipment tracking sheets.

Administrative Tasks

Maintain filing systems (digital & physical) for easy retrieval. Manage inward & outward logistics coordination (couriers, transporters, etc.) Support internal audit and documentation processes.

Requirements:

Education:

Graduate in Commerce/Arts/Business Administration preferred.

Experience:

1-3 years in a similar back-office role, preferably in manufacturing, trading, or project-based companies.

Skills:

Proficiency in MS Office (Excel, Word, Outlook) Good communication skills (written & verbal) Basic knowledge of kitchen equipment or project workflow is an advantage Detail-oriented and organized

Working Hours:

Mon-Sat, 10:00 AM - 6:30 PM (can vary as per company norms)

Job Type: Full-time