Job Description

This is a hands-on, Excel-heavy administrative role focused on procurement execution, commercial tracking, and logistical follow-through within a fast-paced company. It requires accuracy, speed, structure, and daily follow-up.

Excel

expertise and

fluency in both written and Spoken English

is must.

1) Order Processing

Maintaining & track open / closed customer purchase orders in google sheets Processing open orders by emailing purchase orders to suppliers correctly Following up over email with suppliers for proforma Verify & Process supplier proforma against purchase order and approving for payment Ensure timely payments to suppliers and updating entries in google sheet Verify & Process invoice from supplier and enter correctly in google sheet Must have knowledge of advance excel functions and VLOOKUP, SUMIFS, PIVOT to perform these tasks
2) Shipment processing

Follow-up over email and phone with US/UK/INDIA suppliers for tracking number and shipment deliveries Maintaining in google sheet / excel records of received shipments (Goods Received) in UK/ INDIA / US warehouse. Including shorts / damages and credit notes Prepare customer invoice or shipping plans Prepare export invoice & packaging list for UK / INDIA warehouse Coordinate with US/UK/ India warehouse regarding deliveries of shipments Coordinating over emails and phone with freight forwarders for moving shipments Giving detailed shipping instructions to US warehouse and coordinating with them on email and WhatsApp Emailing customers and suppliers invoices, BOL's, payment information, reminders on shipments, etc. Manage communication with vendors regarding billing and payment inquiries. Must be very fluent in both written and spoken English to talk to publishers and warehouses in USA / UK.
3) Reconciliation

Bank reconciliation in Google Sheets Supplier Ledger Reconciliation in Google Sheets Maintain accurate financial records Must have knowledge of advance excel functions and VLOOKUP, SUMIFS, PIVOT to perform these tasks
Job Type: Full-time

Pay: ₹27,500.00 - ₹31,500.00 per month

Education:

Doctorate (Required)
Work Location: In person