Job Description

1. Project Initiation and Closure

Ensure all

project kick-start meetings

are conducted within 10 days of project start. Conduct

project closure meetings

within 10 days of completion. Ensure

completion reports

(financials, activities, and impact) are submitted to donors, Donor Relations (DR), and Accounts within 10 days of the planned date.

2. Project Monitoring and Action Tracking

Track and close all

pending action points

across project trackers. Monitor and resolve

pending issues or works

within project teams and with other departments beyond due dates. Conduct a

minimum of one project site visit per project site

to ensure on-ground progress and compliance. Track and expedite

government approvals

required for projects. Ensure timely closure of

project audit action points

within 10 days.

3. Reporting and Donor Communication

Ensure

status reports to corporate and individual donors

are submitted on or before the 5th of each month. Address any

complaints or discrepancies

in submitted reports promptly. Coordinate with Sys&com to share

project videos

and updates with donors. Submit

study/survey reports

to DR team on time. Ensure

accuracy between budget and actual expenditure

in all projects.

4. Team Development and Capacity Building

Identify and groom

backup employees for all key roles

. Conduct

one-to-one grooming sessions

for direct reports. Develop and mentor

new project owners

and leaders. Coordinate

role-specific training

for new and existing staff. Facilitate

leadership and professional development training

with senior management or external experts. Schedule periodic

one-on-one reviews with the Head Coach and Founder

.

5. Organizational Growth & Performance

Contribute to

expanding Sevalaya's reach

across districts and states for project implementation. Strive for

quarter-on-quarter improvement in project impact measures

. Monitor and reduce

employee attrition rate per month

. Promote organizational culture through

'Thank You' notes

and employee appreciation.

6. Finance & Documentation Compliance

Monitor and minimize

rejected or duplicate payment vouchers

. Ensure correct

voucher allocation

under project or general accounts. Track and reduce

pending PRs, POs, GRNs, and payments

beyond 5 days. Maintain proper documentation of

original vouchers

and movement between accounts. Ensure maximum vouchers are

entered within the first 27 days

of each month to avoid end-of-month backlog. Track the

% of amount accounted under projects vs general

to ensure accuracy.

7. System & Data Management ( ERP Modules)

Conduct

module-wise GD training

for project owners and backups. Deliver

PM and Operations module training

for all new and existing staff. Minimize

payment-related rejections and backend data corrections

. Share

Kaizens

and continuous improvement initiatives regularly. Close

QC inspection action points

within one week. Provide inputs for

process documentation and improvement

.

8. Communication & Engagement

Ensure

newsletter and social media content

is shared within 3 hours of events. Encourage staff participation and organizational initiatives. Monitor

deviations in purchases

and

delays in staff welfare or entry/exit processes

.
Job Types: Full-time, Permanent

Pay: Up to ₹50,000.00 per month

Benefits:

Health insurance Leave encashment Provident Fund
Expected Start Date: 09/10/2025